Submittal Coordinator

Toronto, ON
On-site
Posted Sep 24, 2026
1 position

$85,000–$100,000 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: Bachelor’s degree
Posting language: English
Working hours: 40 hours per week
Seniority: Mid-Senior level

Job summary

The Submittal Coordinator will manage the coordination of submittals between the project delivery team and the client to ensure compliance with project agreements. They will also track submittals, mitigate schedule risks, and maintain documentation while collaborating with various project stakeholders.

Job details

Date: Sep 17, 2026 Location: Scarborough, ON, CA Operating Sector: Operations Position Title: Submittal Coordinator Who We Are Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city. As part of this project, we are currently looking for a Submittal Coordinator to join our team. What You Will Do Collaborate with Project Document Control team and other project stakeholders to manage coordination of Submittals between the Project Delivery team and the Client. Establish submittal execution strategy in order to ensure compliance with Project Agreement and streamline delivery of submittals to the client Tracking submittals to completion per the timelines stated within the Project Agreement and the baseline schedule Review suitability of subcontractor comments in terms of compliance with requirements of the Project Agreement. Analyze and mitigate risk of delayed submittals and the impact on the project schedule Maintain proper documentation of the activities Coordinate meetings with Project Delivery team, Project Co and third-party stakeholders to resolve submittal issues Coordinate with Construction Quality team to resolve the outstanding NCR Prepare ad-hoc reports Contribute and draft letter correspondences relating to Work Submittal issues Build excellent relationship with Project Team and other project stakeholders Highly organized, responsive and adept at efficiently coordinating numerous submittals Experience You Will Bring Bachelor’s degree in engineering, preferably in Civil or a Construction management discipline 2 to 4 years’ experience as a Submittal Coordinator / Project Coordinator within heavy infrastructure or transit industry Knowledge of Project delivery methodologies such as PDB, P3, or design/build is an asset Understanding of project management principles is preferred. Proficiency in Aconex, Unifier, Power BI, and Microsoft Suite with a strong emphasis on advanced Excel, and PowerPoint. Excellent written and verbal communication skills are required. Experience with CAD related software such as Autodesk Construction Cloud, AutoCAD, Revit considered an asset. Why Join Us? Compensation: $85,000 - $100,000 annually. The listed salary range reflects potential base pay and considers factors such as experience, education, and training. Each candidate is evaluated individually and offers toward the higher end may be extended to those with exceptional qualifications. Comprehensive health and dental benefits and RRSP matching plans. The opportunity to work on one of the most exciting rail projects in Toronto. A wide array of learning and development opportunities. A work environment focused on health and safety. This posting is for a current vacancy and applications are reviewed on a rolling basis. STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences. Disclaimer: Some parts of our recruitment process may include AI-assisted technology to help manage and streamline the process. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us at careers@stconnect.ca.

What you’ll do

Requirements

Candidates must hold a bachelor's degree in engineering or construction management and possess 2 to 4 years of experience in heavy infrastructure or transit. Proficiency in project management software such as Aconex, Unifier, and Microsoft Office is required.