Buyer

Job summary

Researches suppliers and purchases equipment, supplies, and services, including negotiating prices and delivery terms, analyzing quotations, and preparing tender and contract documents. Monitors orders and contracts, maintains purchasing and inventory records, supports district staff with procurement policies, and coordinates equipment reassignment and disposal.

Job details

School District No. 73 (Kamloops-Thompson) is currently accepting applications for the position of Buyer. This is a full-time permanent position. Following successful completion of the probationary period, the incumbent will be eligible for Extended Health and Dental Benefits, as well as Group Life and LTD Insurance. School District No. 73 belongs to the Municipal Pension Plan. Under the limited supervision of the Purchasing Manager, the Buyer arranges for the purchases of goods and services requiring knowledge gained through research for the School District. Work is varied and requires the incumbent to comprehend, judge and make responsible decisions based on School District need and available product knowledge. Typical Duties Receives and Reviews purchase requisitions and consults with School District staff regarding requirements for the acquisition of equipment, supplies and services, including specification, quantity, quality, costs and delivery dates: recommends substitutes to improve delivery and/or costs. Monitors Purchase Requisitions and Orders for compliance with contractual terms and conditions and carries out follow-up activities, such as monitoring insurance and WorkSafe clearance, delivery dates, resolving shipping problems, respond to inquiries and complaints, investigating order discrepancies, reviewing backorder situations, making price adjustments, and arranging for credit, return or exchange as appropriate; mediates disputes that may arise between parties. Researches and selects suppliers, goods and services according to reliability, price, specifications, terms and conditions. Contacts suppliers for information such as price, delivery dates, quality, suitability, and taxes; selects suppliers, negotiates prices and delivery dates and places orders for a variety of equipment, supplies and services either by phone, in person or electronically utilizing the computerized purchasing system, the Internet or other computerized software; and maintains related files and records. Provides relevant supply management information to appropriate internal and external agencies as required. Prepares specifications, conditions and legal binding documents for the formal tendering of equipment, supplies and services utilizing word processing and spreadsheet software and knowledge of the BC Bid process. Solicits and analyzes quotations from vendors in terms of price, quality and conformity to specifications and negotiates resultant supplies and services contracts and/or places purchase orders. Answers inquiries and provides information to District staff on purchasing policies and procedures. Arranges reassignment of District equipment internally, and disposal of obsolete equipment via the BC Auction process. Administers volume licensing software – example: Windows and Adobe. Assists with administering the district purchasing card program Maintains district atrieve Warehouse Inventory System module Maintains annual service contracts and facility lease contract files as assigned Required to follow all safe work procedures, participate in Occupational Health and Safety Training, and report any hazards in the workplace Performs other related duties as assigned Abilities, Knowledge And Skills Intermediate/Advanced ability in using Word Processing and Spreadsheet software, such as MS Word and Excel (or similar tools such as Open Office and Google docs and sheets). Ability to conduct extensive internet research and utilize internet business ordering portals. Knowledge of public sector legal requirements and related procurement practices as governed by NWPTA, TILMA, FOIA, AIT, and other trade agreements as applicable. Ability to organize and prioritize workload. Ability to communicate and maintain effective working relationships with District staff, in addition to various outside agencies/suppliers. Ability to comprehend and utilize applicable tax exemptions available to the School District. Ability to assign, direct and guide the work of those employees in a lower classification, as assigned by the Purchasing Manager. Ability to answer inquiries relating to technical purchases requiring significant research and provide appropriate information concerning Purchasing policies and procedures. Working knowledge of School District product and service requirements. Qualifications Grade 12 Completion of the 4 core SCMA SMT Technical courses: Procurement Logistics Transportation Operations Management Minimum of 4 years proven previous work experience in Purchasing as an intermediate Buyer. Working knowledge of Public Sector Purchasing policies and procedures. We thank you for your interest in employment with School District No. 73. However, please note only those individuals shortlisted to move forward in the selection process will be contacted. School District No. 73 is an equal opportunity employer. All applications are considered on the basis of their suitability for the position(s), regardless of the gender, age, sexual orientation, religion, racial origin, marital status and/or disabilities of the prospective candidate. If reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Associate Superintendent John Wiedrick, .

What you’ll do

Researches suppliers and purchases equipment, supplies, and services, including negotiating prices and delivery terms, analyzing quotations, and preparing tender and contract documents. Monitors orders and contracts, maintains purchasing and inventory records, supports district staff with procurement policies, and coordinates equipment reassignment and disposal.

Requirements

Requires Grade 12, completion of the four core SCMA SMT Technical courses, and at least four years of purchasing experience as an intermediate Buyer. Candidates must have working knowledge of public sector purchasing and procurement requirements, along with strong research, organization, communication, and word-processing and spreadsheet skills.

Benefits

• Extended Health Benefits
• Dental Benefits
• Group Life Insurance
• Long-Term Disability Insurance
• Municipal Pension Plan

Listed skills

• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Procurement · Preferred
• Contract Negotiation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Purchasing
• Procurement
• Supplier Research and Selection
• Contract Negotiation
• Tendering
• Quotation Analysis
• Purchase Order Management
• Inventory Management
• Microsoft Word
• Microsoft Excel
• Internet Research
• Public Sector Procurement
• Workload Prioritization
• Communication
• Records Management
• Occupational Health and Safety

Job areas

• Logistics
• Education
• Government & Public Sector
• Administrative

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