South East Construction LP - Site Administrator

Job summary

The Site Administrator is responsible for daily office and site administration, including managing work packages, timesheets, and vendor invoices. They also support project controls by tracking costs, preparing daily activity reports, and maintaining site records.

Job details

South East Construction L.P. is a union-based, multi-trade, industrial construction and maintenance company scalable to any project size and scope. It is a part of the SECON Group of Companies. South East Construction L.P. takes great pride in providing a safe and rewarding work environment for our employees. Position Reporting to the Site Administration Team Lead, you will be responsible for daily administration to support all activities in office and on site. This position is scheduled Monday to Thursday, from 7:00am to 4:30pm and Friday, from 7:00am to 11:00am. This schedule and hours of work may be subject to change based on the needs of the projects on hand. Overtime may be required depending on immediate needs. This position will be located at Esterhazy, Sk. and could occasionally require project site attendance, as needed. Job Duties Promote a healthy and positive safe working environment for the company by showing effective leadership and participation in safety related matters. Administer multiple work package instructions – Create and administer job setups. Review and approve timesheets and vendor invoices. Create LEMs (labour, equipment, and material reports) and daily activity reports for the client. Update cost control and assist project controls with accruals and budgets. Track cost of subcontractors and notify project controls of weekly costs incurred. Request, track, and ensure proper approvals are in place from the client. Review and process new hire packages and terminations, accordingly. Maintain the filing system and site records as required including contractual documents and sub trade contract files. Follow job close out procedures. Assist where necessary in taking minutes during weekly internal meetings – ensure actions are tasked and followed up with. General office supplies management. Complete monthly reporting that is required from project controls. Qualifications High School Diploma required, diploma in Office Administration is an asset. Excellent time management skills, ability to meet deadlines in a fast-paced Construction Industry and work with minimal supervision. Excellent communication skills are required, verbal and written. Excellent Microsoft Word and Excel experience are required. Knowledge of workplace safety rules, instructions and policies. Must demonstrate the following personal attributes; honest and trustworthy, respectful, flexible, and have sound work ethics. Experience working in a construction field would be an asset. Total Compensation With this opportunity, a competitive Total Compensation Package, including fair and equitable wages and a comprehensive group benefit plan will be offered. Application Process Please apply through our website at https://secongroup.ca/ The start date is as soon as the successful candidate is available. We thank all applicants for their interest; however only those candidates with cover letters and resumes who fit the needs of the company will be contacted. Closing Date Open until suitable candidate is hired

What you’ll do

The Site Administrator is responsible for daily office and site administration, including managing work packages, timesheets, and vendor invoices. They also support project controls by tracking costs, preparing daily activity reports, and maintaining site records.

Requirements

A High School Diploma is required, with a diploma in Office Administration considered an asset. Candidates must possess excellent time management, communication skills, and proficiency in Microsoft Word and Excel.

Benefits

• Group benefit plan

Listed skills

• Time management · Preferred
• Budgeting · Preferred
• Cost Control · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Time management
• Microsoft Word
• Microsoft Excel
• Cost control
• Data entry
• Record keeping
• Communication
• Safety leadership
• Budgeting
• Vendor invoice processing
• Meeting minutes
• Office administration
• Industrial Construction
• Office Supply Management
• Cost Control
• Office Administration
• Project Controls
• Ability To Meet Deadlines
• Ethical Standards And Conduct
• Accruals
• Construction
• Management
• Leadership
• Scalability
• Invoicing
• Subcontracting
• Time Management
• Team Leadership
• Filing
• Workplace Safety
• Trustworthiness
• Honesty

Job areas

• Construction
• Administrative
• Finance & Accounting
• On-Site Administrator
• Construction Site Manager
• Construction Managers

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