Administrative Assistant

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve. Administrative Assistant Administrative Assistant PRIMARY PURPOSE: To provide administrative support including preparing correspondence and reports, filing, and other general office support activities. In-office 5 days a week in our Saint John, NB E2L 1G2 Canada location. ESSENTIAL FUNCTIONS and RESPONSIBILITIES * Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, etc. * Provides back-up telephone support (as needed) * Processes invoices and billings; maintains records. * Maintains unit attendance records, library and/or manuals. * Records meeting minutes. * Make travel arrangements. * Maintains adequate supply inventory; orders supplies as needed. * Dictation: ability to transcribe reports, and other correspondence ADDITIONAL FUNCTIONS and RESPONSIBILITIES * Performs other duties as assigned. * Supports the organization's quality program(s). QUALIFICATIONS Education & Licensing * High school diploma or equivalent required Experience * One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred. Skills & Knowledge * Excellent oral and written communication, including presentation skills * PC literate, including Microsoft Office applications (particularly Outlook), Excel and Word. * Analytical and interpretive skills * Strong organizational and time-management skills with the ability to manage multiple priorities. * Good interpersonal skills * Ability to work independently and collaboratively in a fast-paced environment. * Ability to meet or exceed Performance Competencies The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time. Where applicable, Sedgwick uses artificial intelligence tools to assist in the screening, assessment, or selection of candidates. These tools are subject to periodic review. We are committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Colleague Resources if you require accommodation.

The Administrative Assistant provides general office support, including producing reports, managing correspondence, and maintaining records. They are also responsible for processing invoices, managing supply inventory, and coordinating travel arrangements.

Candidates must have a high school diploma or equivalent and at least one year of general office administrative experience. Proficiency in Microsoft Office applications and strong organizational and communication skills are required.

• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Correspondence
• Report generation
• Filing
• Telephone support
• Invoice processing
• Billing
• Record maintenance
• Meeting minutes
• Travel arrangements
• Supply inventory management
• Transcription
• Microsoft Office
• Outlook
• Excel
• Word
• Dictation
• Supply Inventory
• Administrative Support
• Administrative Functions
• Microsoft Excel
• Artificial Intelligence
• Interpersonal Communications
• Invoicing
• Taking Meeting Minutes
• Microsoft Outlook
• Presentations
• Time Management
• Travel Arrangements
• Writing
• Transcribing

• Administrative
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week