Administrative Assistant to the Director of Corporate Security

Job summary

Provide executive, administrative, and operational support to the Director of Corporate Security, coordinating the Director’s office, priorities, files, deadlines, and stakeholder communications. Manage calendars, meetings, travel, documents, minutes, and information systems, including bilingual translation and document quality assurance.

Job details

HUMAN RESOURCES DIRECTORATE DIRECTION DES RESSOURCES HUMAINES Administrative Assistant to the Director of Corporate Security Selection Process Number: 13564405 Directorate: Corporate Security Classification: SEN 5: $65,482- $82,858 Job Type: Determinate Appointment (Term, 6 months -) Location: Ottawa, Ontario, Canada Closing Date: Thursday, November 19, 2026 About The Senate The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy. As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution. How will you contribute? Do you thrive in a dynamic environment where priorities shift? Do you excel at bringing structure to work, coordinating activities, and following up on complex and sensitive files? As an Administrative Assistant within the Senate’s Corporate Security Directorate (CSD), you will provide executive, administrative, and operational support to the Director. You will oversee the overall coordination and day-to-day management of the Director’s Office while maintaining an overview of the Directorate’s activities and priorities. You will coordinate administrative activities and priorities, track files, deadlines, and inquiries, and support the planning and coordination of management activities. As the main point of coordination with internal and external stakeholders, you will facilitate information sharing across teams. Your responsibilities will also include managing the Director’s calendar, coordinating meetings and travel, drafting and formatting documents and meeting minutes, and maintaining information management systems. You will also provide bilingual support through translation, quality assurance, and document formatting. This role requires sound judgment, discretion, excellent organizational skills, and the ability to anticipate needs and manage competing priorities. Your initiative, adaptability, and collaborative approach will contribute to service excellence. Open to The general public to staff one (1) full-time position of less than six (6) month in the Corporate Security Directorate. This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements. The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to apply in the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. Prerequisites Minimum of three (3) years of experience providing administrative support in an office environment, including coordinating meetings and administrative activities, drafting correspondence, preparing briefing materials and reports, and managing electronic records; Experience providing support in a senior official’s office, including coordinating priorities, tracking files, deadlines and inquiries, managing correspondence and information flow, and liaising with internal and external stakeholders; Attention to detail and strong research, analytical, and written communication skills, including the ability to prepare clear and professional documentation; Proficiency with MS Office tools (Word, Outlook, Excel, PowerPoint and Teams); Excellent organizational and interpersonal skills, the ability to work independently and collaboratively, manage competing priorities, and communicate effectively in both official languages (English and French); Ability to translate, review, and proofread documents in both English and French, including briefing materials, presentations, reports, and communiqués; Knowledge of the Senate, its policies, or the parliamentary environment is considered an asset; Experience working in a security environment is a strong asset. Linguistic Requirements English Reading Comprehension: C English Written Expression: C English Oral Interaction: C French Reading Comprehension: C French Written Expression: C French Oral Interaction: C Competencies Integrity Respect Service Judgement Action Management Adaptability Communication Teamwork and cooperation Dependability Organizational Needs The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities. Conditions of Employment Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment. Applicants must be legally eligible to work in Canada. This job may require you to work late into the evening and irregular hours in support of parliamentary business activities. Please save a copy of the job poster as once the application deadline closes, the poster will no longer be available for reference.

What you’ll do

Provide executive, administrative, and operational support to the Director of Corporate Security, coordinating the Director’s office, priorities, files, deadlines, and stakeholder communications. Manage calendars, meetings, travel, documents, minutes, and information systems, including bilingual translation and document quality assurance.

Requirements

Requires at least three years of office administrative support experience, including meeting coordination, correspondence and briefing material preparation, electronic records management, and support in a senior official’s office. Candidates need strong organizational, communication, research, and analytical skills; proficiency with Microsoft Office; English and French proficiency; and the ability to translate and proofread in both languages.

Listed skills

• Administrative Support · Preferred
• Microsoft Office · Preferred
• Bilingual communication · Preferred
• Organization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Executive Support
• Meeting Coordination
• Calendar Management
• Travel Coordination
• Correspondence Drafting
• Briefing Materials Preparation
• Records Management
• File And Deadline Tracking
• Stakeholder Liaison
• Document Translation
• Proofreading
• Microsoft Office
• Bilingual Communication
• Organization
• Judgment And Discretion

Job areas

• Administrative
• Government & Public Sector
• Security & Safety

More jobs from Senate of Canada | Sénat du Canada