Staffing & Scheduling Coordinator

Job summary

Coordinate staffing coverage by recording employee absences, arranging relief staff, and ensuring staffing levels meet operational requirements and guidelines. Maintain accurate scheduling and agency staffing records, investigate grievance-related inquiries, and recommend improvements to staffing processes and systems.

Job details

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™. We are searching for a Staffing and Scheduling Coordinator to join our DePaul Hall Enhanced Care team. Meaningful Benefits You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional Benefits Include Comprehensive health, vision, and dental benefits plan an Employee and Family Assistance Program Life, travel, and other insurances Access to virtual healthcare 24/7 for FREE through the group health benefit plan RRSP program (5% employer matching) Vacation accrual (begins immediately) and travel insurance Free onsite parking Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events Access to continuing education and training through Shannex’s Centre of Excellence Opportunities to be part of sector innovation and continuous improvement initiatives Recognition and Rewards for service excellence and safety About The Opportunity Books off Employees in accordance with the Collective Agreements and Shannex company policies Allocates and calls in relief staff to fill vacancies resulting from immediate book offs, planned and unplanned leaves and staffing changes as per staffing guidelines Continually works to ensure staffing levels meet operational requirements and established guidelines Keeps accurate records of agency staff used for billing purposes Utilizes Vocantas Recommends and implements process and system improvements Maintains the integrity of the information contained in the Scheduling software system, Kronos Investigates inquiries related to grievances Ability to understand basic financial and accounting principles to make sound decisions. Includes skills such as budgeting, understanding and interpreting financial statements, forecasting, understanding revenue About You In addition to placing high value on continuous improvement, collaboration and accountability, you bring: Highschool diploma Degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration 1- 3 years' experience in a staffing, scheduling, admin or human resource related role Previous experience using Staffing, Scheduling, or Payroll Software Previous experience working in unionized environments with ability to read and understand Collective Agreement provisions Previous experience working in a healthcare setting considered an asset Proficiency in Microsoft Office Suite Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment

What you’ll do

Coordinate staffing coverage by recording employee absences, arranging relief staff, and ensuring staffing levels meet operational requirements and guidelines. Maintain accurate scheduling and agency staffing records, investigate grievance-related inquiries, and recommend improvements to staffing processes and systems.

Requirements

Applicants must have a high school diploma and a degree or diploma in a related field, along with 1–3 years of relevant staffing, scheduling, administrative, or human resources experience. Experience with staffing, scheduling, or payroll software and unionized environments is expected; healthcare experience is an asset, and proficiency in Microsoft Office Suite is required.

Benefits

• Health Benefits
• Vision Benefits
• Dental Benefits
• Employee And Family Assistance Program
• Life Insurance
• Travel Insurance
• Virtual Healthcare
• RRSP With 5% Employer Matching
• Vacation Accrual
• Free Onsite Parking
• Employee Discounts
• Continuing Education And Training
• Recognition And Rewards

Listed skills

• scheduling · Preferred
• Microsoft Office Suite · Preferred
• Process Improvement · Preferred
• Budgeting · Preferred
• Forecasting · Preferred
• Communication · Preferred
• Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staffing
• Scheduling
• Relief Staff Coordination
• Collective Agreement Interpretation
• Scheduling Software
• Kronos
• Vocantas
• Microsoft Office Suite
• Recordkeeping
• Process Improvement
• Grievance Inquiry Investigation
• Basic Financial And Accounting Principles
• Budgeting
• Forecasting
• Communication
• Collaboration

Job areas

• Human Resources
• Administrative
• Healthcare

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