Scheduling Clerk - SMHC

Job summary

Maintain Direct Service Staff schedules by entering information into the ESP scheduling system and assigning and scheduling staff. Coordinate with Coordinators of Patient Services and communicate scheduling information to staff and relevant disciplines at SMHC.

Job details

Requisition ID: 412315 Position Number: 21002396 Posting End Date: October 18, 2026 City: Selkirk Employer: Shared Health Site: Shared Health - Selkirk Mental Health Centre Department / Unit: SH Scheduling Office SMHC Job Stream: Non-Clinical Union: CUPE Anticipated Start Date: 01/11/2027 FTE: 1.00 Anticipated Shift: Evenings;Weekends Work Arrangement: In Person Daily Hours Worked: 7.75 Annual Base Hours: 2015 Salary: $26.651 , $27.309 , $28.048 , $28.797 , $29.544 , $30.438 Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Position Overview Under the direction of the Nurse Scheduling Manager, the Scheduling Clerk, in collaboration with the Coordinators of Patient Services (CPSs), assists in the maintenance of Direct Service Staff* schedules by entering data in to the ESP scheduling system, assigning, scheduling and communicating with Direct Service Staff, and other relevant disciplines at SMHC. Registered Nurses, Registered Psychiatric Nurses, Licenced Practical Nurses, Psychiatric Nursing Assistants 1, and Psychiatric Nursing Assistants 2 Experience Minimum of 6 months' experience scheduling staff in a large 24-hour environment. Experience with ESP Timekeeping preferred. Experience working in a healthcare environment/familiarity with medical terminology preferred. Data entry experience preferred. Education (Degree/Diploma/Certificate) Completion of a high school or equivalent program of studies: formal training in applied office skills required. Certification/Licensure/Registration Not Applicable Qualifications And Skills Ability to interpret collective agreements, acts, policies, and procedures. Excellent verbal and written communication skills. Excellent organizational and time management skills. Demonstrated effective interpersonal and negotiation skills that result in win-win outcomes. Demonstrated ability to resolve scheduling conflicts. Intermediate computer skills including keyboarding, as well as Microsoft Office skills in Outlook, Word, and Excel. Physical Requirements Not Applicable We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today. Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process. Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

What you’ll do

Maintain Direct Service Staff schedules by entering information into the ESP scheduling system and assigning and scheduling staff. Coordinate with Coordinators of Patient Services and communicate scheduling information to staff and relevant disciplines at SMHC.

Requirements

Requires at least six months of staff-scheduling experience in a large 24-hour environment, high school completion, and formal training in applied office skills. Candidates should be able to interpret agreements and policies, resolve scheduling conflicts, communicate effectively, and use Microsoft Office; ESP Timekeeping and healthcare experience are preferred.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Organization · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staff Scheduling
• Scheduling Conflict Resolution
• Collective Agreement Interpretation
• Policy Interpretation
• Data Entry
• ESP Scheduling System
• ESP Timekeeping
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Keyboarding
• Verbal Communication
• Written Communication
• Organization
• Time Management
• Interpersonal Skills

Job areas

• Administrative
• Healthcare
• Human Resources

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