Health Administration Assistant

Job summary

Coordinate and maintain care staffing schedules, fill vacant shifts, post vacant positions, and maintain related documentation in compliance with collective agreements. Update client task sheets, support hiring, route medical documents, process care department payroll, and provide general clerical support.

Job details

Closing Date: Open until suitable candidate is selected. Come join our team! Being part of Shepherd’s Care means making a difference and having an opportunity to grow, innovate, lead, and succeed. Our employees propel change and continue to be at the centre of our organization’s development. Our inspiring Mission is “Living life in a caring, Christian environment” and encourages our employees to contribute to a culture of positivity, while being person-centred and present in the lives of our residents. The Opportunity Employment Type: Casual Hourly Rate of Pay: $ 21.08-26.42 Location: Shepherds Care Prince of Peace: 300 Prince of Peace Way Rocky View County, AB Reporting to the Director of Care (DOC) at Prince of Peace, the Health Administration Assistant’s coordinates and maintains the care staffing schedules in compliance with collective agreements, filling vacant shifts, posting vacant positions, and maintaining all documentation. In addition to the scheduling responsibilities, the Health Administration Assistant performs various duties including: updating client specific task sheets; assisting with the hiring process; managing incoming medical documents and distributes information to the appropriate department(s); completing payroll functions associated with Care Department; and providing general office clerical support. Consider applying if you have two years’ experience in a general administrative support position; strong organizational skills; can read, write, and speak English fluently and have intermediate knowledge of basic computer programs including Microsoft Word and Excel. Experience working in a health care environment and with Collective Agreements is considered an asset. How To Apply Please apply directly to recruitment@shepherdscare.org. We thank all applicants; only those under consideration will be contacted. Who We Are Shepherd’s Care Foundation is a mission driven, faith-based, not-for-profit organization providing quality care and accommodations to more than 1000 seniors in Calgary, Edmonton, and Barrhead. Our campuses provide living options for residents with a full spectrum of care needs including Independent Living, Continuing Care Home Type B (supportive living/SL4), Continuing Care Home Type B Secure (SL4D), Continuing Care Home Type A (long term care and complex care), and Home and Community Care Type 2. What We Offer Shepherd’s Care Foundation offers competitive total rewards, a strong focus on employee safety and wellness, and a commitment to progressive work teams, personal development, and collaboration. We also offer respectful and culturally inclusive workplaces that align with our employee-developed Behaviour Standards, and pride ourselves on open and connected work environments. Note that, the successful applicant must provide a Vulnerable Sector Check (satisfactory to the employer).

What you’ll do

Coordinate and maintain care staffing schedules, fill vacant shifts, post vacant positions, and maintain related documentation in compliance with collective agreements. Update client task sheets, support hiring, route medical documents, process care department payroll, and provide general clerical support.

Requirements

Requires two years of experience in a general administrative support position, strong organizational skills, fluent English, and intermediate knowledge of basic computer programs, including Microsoft Word and Excel. Healthcare environment and collective agreement experience are considered assets; the successful applicant must provide a satisfactory Vulnerable Sector Check.

Benefits

• Competitive Total Rewards
• Employee Safety And Wellness
• Personal Development
• Collaboration
• Respectful And Culturally Inclusive Workplace

Listed skills

• Microsoft Excel · Preferred
• Office Administration · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Care Staffing Scheduling
• Collective Agreement Compliance
• Shift Coverage
• Position Posting
• Documentation Management
• Client Task Sheet Updates
• Hiring Support
• Medical Document Management
• Payroll Processing
• Office Administration
• Organizational Skills
• Microsoft Word
• Microsoft Excel
• English Communication

Job areas

• Administrative
• Healthcare
• Human Resources
• Finance & Accounting

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