Program Assistant

Job summary

Provides administrative support to senior leaders by managing calendars and appointments, coordinating meetings and guest visits, preparing agendas, and taking minutes. Supports committees and assists with reports, letters, and general or confidential correspondence.

Job details

Union/Affiliation: C.U.P.E. Local 3338 Pay range: $30.57 hourly plus 14% in lieu of benefits SFU Department Descr: Faculty of Education - Dean’s Office Position Grade: 7 # of openings: 1 Biweekly Hours: 70 Who We Are Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do. The Dean’s Office provides administrative and strategic support to enable the academic, research, and community-engaged mission. The team serves faculty members, staff, students, and external partners. The DO contributes to SFU’s priorities through stewardship, equity‑focused practices, Indigeneity, and a Culture of Inquiry. Team culture is collaborative, service‑oriented, professional, and values‑driven. About The Role Program Assistant provides administrative support to the senior administrative leaders in the Faculty of Education by scheduling appointments and maintaining calendars; scheduling meetings, developing and distributing agendas, taking minutes; planning and coordinating guest visits; assisting senior administrative leaders with the preparation of reports, letters and general or confidential correspondence; committees support. The ideal candidate is organized, proactive and takes initiative, able to work within a team environment, able to take verbal and written instructions. Attentive to detail, able to compose correspondence and take minutes. Excellent interpersonal communications skills, service oriented and reception experience, able to work with frequent interruptions. Qualifications High School graduation and one year of post-secondary education or formal program equivalent including training in word processing, database, spreadsheet, and secretarial practices. 3 years minimum experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable. Excellent knowledge of standard office practices, methods, and equipment. Excellent knowledge of grammar, punctuation, spelling, and composition. Excellent verbal, written and interpersonal communications skills. Excellent organizational, analytical, and problem-solving skills, attention to details. Good knowledge of University regulations, policies and procedures. What We Offer At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338): An additional 14% pay in lieu of benefits After 4 consecutive months in the position, pay in lieu of benefits is increased to 20% Hybrid-work program for eligible positions Additional Information The assignment end date is May 28, 2027. Please include your cover letter and resume in one attachment. SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university. We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact people_strategies@sfu.ca.

What you’ll do

Provides administrative support to senior leaders by managing calendars and appointments, coordinating meetings and guest visits, preparing agendas, and taking minutes. Supports committees and assists with reports, letters, and general or confidential correspondence.

Requirements

Requires high school graduation and one year of post-secondary education or equivalent formal training in word processing, databases, spreadsheets, and secretarial practices, plus at least three years of experience. Candidates should have strong office administration, writing, communication, organizational, analytical, and problem-solving skills, with attention to detail and knowledge of university policies and procedures.

Benefits

• Pay In Lieu Of Benefits
• Hybrid Work Program

Listed skills

• Appointment Scheduling · Preferred
• written communication · Preferred
• Organization · Preferred
• Office Administration · Preferred
• report preparation · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Appointment Scheduling
• Meeting Coordination
• Agenda Preparation
• Minute Taking
• Guest Visit Coordination
• Correspondence Writing
• Committee Support
• Report Preparation
• Office Administration
• Word Processing
• Database Management
• Spreadsheet Skills
• Written Communication
• Interpersonal Communication
• Organization

Job areas

• Administrative
• Education
• Customer Service & Support

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