Research Operations Coordinator

Union/Affiliation: Administrative and Professional Staff (APSA) Pay range: $69,102 to $82,420 annually SFU Department Descr: School of Medicine - Research Office Position Grade: 7 # of openings: 1 Biweekly Hours: 72 Who We Are Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do. In the School of Medicine, we are committed to shaping the future of healthcare through innovative education, groundbreaking research, and community engagement. As we embark on this journey to redefine medical education, we are seeking passionate individuals who are eager to contribute to our mission. We envision a medical education system where students and residents learn as part of a team in primary care, community-level settings and patient-centred environments. Our curriculum considers social, environmental and prevention contexts while seeking to advance reconciliation by embedding and equalizing Indigenous knowledge systems in our learning, research and practices. As we establish the School of Medicine in Surrey, B.C., we will foster our growing relationships with the local community, Fraser Health Authority, First Nations Health Authority, physicians and Indigenous partners who will help us meet the diverse health needs of the communities we serve. We seek to improve access to primary care throughout the province while resting on a solid foundation of high-quality, accredited education and world-class research efforts that keep us oriented toward measurable and socially accountable outcomes. About The Role The Research Operations Coordinator provides essential administrative and financial coordination to support research activities within SFU’s Stephens Family School of Medicine. The role is responsible for coordinating grant and project administration, including budget monitoring, financial tracking and reconciliation, expenditures, reporting, documentation, ethics submissions, approvals, and deadlines. The Coordinator serves as a key point of contact for faculty and researchers, liaising with Research Accounting, Research Services, Finance, Research Ethics, external funders, and other partners to resolve issues and ensure compliance with institutional and funding requirements. The role will also coordinate project timelines, maintain accurate records, track milestones, support administrative aspects of funding applications, and assist with research-related communications and documentation. As the School of Medicine continues to expand its research portfolio, the Coordinator will contribute to strengthening administrative processes, improving tracking and reporting systems, and supporting efficient, consistent, and culturally safe research operations. The ideal candidate is a highly organized, detail-oriented, and proactive professional with experience in research administration, grant management, financial tracking, and compliance. They should bring strong knowledge of research ethics, post-award administration, budgeting, reconciliation, and regulatory requirements, along with excellent project coordination and problem-solving skills. Strong communication and relationship-building abilities are essential to effectively support faculty, researchers, learners, internal teams, and external funders. The candidate should demonstrate sound judgment, initiative, diplomacy, and the ability to interpret and apply policies. An understanding of Indigenous data sovereignty and culturally safe research practices is an asset. The ability to manage competing priorities, maintain accurate records, meet deadlines, and identify process improvements will be critical to success. Qualifications Bachelor’s degree in a relevant field and three years of experience in research coordination or administration, or an equivalent combination of education, training and experience. Research Administration & Grant Management – Experience coordinating research grants/projects, including post-award administration, reporting, and compliance. Financial & Budget Management – Strong knowledge of budgeting, expenditure tracking, account reconciliation, and financial reporting. Research Ethics & Regulatory Compliance – Knowledge of research ethics, regulatory requirements, and academic/medical research standards. Project Coordination & Problem Solving – Strong organizational and project management skills, with the ability to manage competing priorities, timelines, and complex issues. Stakeholder Collaboration & Communication – Excellent communication and relationship-building skills, with the ability to work effectively with researchers, internal partners, funders, and diverse communities. What We Offer At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA): 4 weeks’ vacation (prorated for the first year)* Hybrid-work program for eligible positions Employer paid defined benefit pension plan On-campus tuition waiver for employees and their immediate family members* Off-campus tuition reimbursements and professional development funds* And more! Prorated for part-time employees Additional Information Please include your cover letter and resume in one attachment. SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university. We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact [email protected].

Provides administrative and financial coordination for research activities, including grant administration, budget monitoring, and ethics submissions. Acts as a primary liaison between faculty, researchers, and institutional departments to ensure compliance with funding requirements.

Requires a Bachelor's degree and three years of experience in research coordination or administration. Candidates must possess strong skills in financial management, research ethics, and stakeholder communication.

• 4 weeks’ vacation • Hybrid-work program • Employer paid defined benefit pension plan • On-campus tuition waiver • Off-campus tuition reimbursements • Professional development funds

• Project CoordinationPreferred
• Problem solvingPreferred
• Regulatory CompliancePreferred
• Grant ManagementPreferred

Identified from the job description. Confirm important requirements above.

• Research Administration
• Grant Management
• Budget Monitoring
• Financial Tracking
• Account Reconciliation
• Research Ethics
• Regulatory Compliance
• Project Coordination
• Stakeholder Collaboration
• Problem Solving
• Indigenous Data Sovereignty
• Culturally Safe Research Practices

• Science & Research
• Administrative
• Education
• Healthcare
• Finance & Accounting

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 26, 2026

Posting language

English

Working hours

36 hours per week

Seniority

Mid-Senior level