Legal Administrative Assistant - Floater

Job summary

The Legal Administrative Assistant will provide coverage for other assistants, manage files, and handle complex document editing and formatting. They are also responsible for scheduling legal proceedings, managing correspondence, and ensuring all court filing deadlines are met.

Job details

Singleton Urquhart Reynolds Vogel LLP is a Canadian law firm with offices in Vancouver and Toronto. Our focus is on helping clients from construction and infrastructure, commercial litigation, insurance, real estate and business seize emerging opportunities and find solutions to complex legal problems. The structure of our firm allows us to be flexible enough to provide personal, creative and cost effective services to all of our clients, many of whom have been with us for decades. Operating on a national platform, the Firm has almost 60 lawyers in two offices (Vancouver and Toronto) and provides a wide range of legal services including the following key practice areas: Construction and Infrastructure Law Commercial Litigation Alternative Dispute Resolutions (ADR) Commercial Real Estate Wills & Estates Immigration Insurance Defense Professional Liability Entertainment Law Corporate Commercial Workplace Law Singleton Reynolds is currently looking for a versatile Legal Administrative Assistant Floater to join our Vancouver office. The position requires 2 to 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks. THE ROLE Assist with coverage of other Legal Assistants who are away from the office; Assist other Legal Assistants with excess work when scheduling permits; Provides clear, concise and complete oral and written information; Drafts correspondence and legal documents; Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments and manages bring forwards; Transcribing dictations; Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets; Arranges examinations for discovery, hearings, mediations, arbitrations and trial dates; Manages work volume and juggling priorities while supporting a demanding practice; Manages a high volume of paper correspondence; Preparing, serving, and filing court documents; Ensures deadlines are met and limitation dates are adhered to; Completes time entries and billings; Sorts incoming mail and preparation of outgoing mail; Performs other related duties as required. KEY QUALIFICATIONS & EXPERIENCE 2-5+ years of experience working as a legal administrative assistant; Previous litigation experience; Superior organizational/document management skills with a strong attention to detail; Exceptional aptitude for software and systems; Advanced knowledge of database management; Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software; Understanding of Automated Civil Litigation (ACL); Advanced knowledge of the litigation process and court rules/procedures in various jurisdictions. SKILLS & ATTRIBUTES Strong time management skills; The ability to work both collaboratively and support colleagues and work independently; A strong work ethic, self-starter who takes initiative; Excellent interpersonal skills; Excellent written and verbal communication skills; Ability to manage work volume and competing priorities; Sound business judgment including the ability to handle sensitive and confidential information; High degree of accuracy in work product; A strong orientation towards delivering a superior standard of service; A proven ability to thrive in a fast-paced deadline-driven environment. KEY COMPENSATION The Firm offers a competitive salary and extensive benefits package together with opportunities for personal and professional growth. We offer a matching RRSP Program, a fitness subsidy, wellness days, and an annual education/tuition allowance, along with the opportunity to attend various Firm social events. APPLICATION INFORMATION To pursue this employment opportunity, candidates are invited to submit their applications to our careers page: https://www.singleton.com/join-our-team/careers/. We thank all applicants for their interest; however, only those short-listed and selected for interviews will be contacted. Singleton Reynolds is committed to developing, implementing, and maintaining best practices and strategies to enhance equality, diversity and inclusion. We welcome applications from all qualified candidates, including those who identify as a member of an underrepresented group (2SLGBTQIA+, BIPOC, persons with disabilities, etc.) We make this commitment at all stages of the employment life cycle, through recruitment, retention and advancement.

What you’ll do

The Legal Administrative Assistant will provide coverage for other assistants, manage files, and handle complex document editing and formatting. They are also responsible for scheduling legal proceedings, managing correspondence, and ensuring all court filing deadlines are met.

Requirements

Candidates must have 2 to 5 years of legal administrative experience, specifically within litigation. Proficiency in MS Office, case management software, and knowledge of court rules and procedures is required.

Benefits

• Matching RRSP Program
• Fitness subsidy
• Wellness days
• Annual education/tuition allowance
• Firm social events

Listed skills

• Communication · Preferred
• Billing · Preferred
• scheduling · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal administration
• Litigation support
• Document management
• Database management
• MS Word
• MS Excel
• Outlook
• Case management software
• Time tracker software
• Automated Civil Litigation (ACL)
• Transcription
• Court document filing
• Time entry
• Billing
• Scheduling
• Communication
• Database Management
• Commercial Real Estate
• Document Management
• Self-Starter
• Legal Discovery
• Ability To Meet Deadlines
• Legal Hearings
• Strong Work Ethic
• Administrative Functions
• Microsoft Word
• Microsoft Excel
• Editing
• Commercial Laws
• Law Practice Management Software
• Spreadsheets
• Civil Law
• Lawsuits
• Entertainment Law
• Interpersonal Communications
• Mediation
• Microsoft Outlook
• Proactivity
• Real Estate
• Time Management
• Time Tracking Software
• Verbal Communication Skills
• Galvanize (Software)
• Filing
• Transcribing
• Support Colleagues
• Professional Liability
• Detail Oriented

Job areas

• Legal
• Administrative
• Legal Administrative Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants

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