Corporate Conference and Event Coordinator - 1 Year Contract (40255028)

Job summary

The Corporate Conference and Event Coordinator will manage event bookings, coordinate logistics including catering and audiovisual needs, and ensure exceptional client experiences. They will also handle financial documentation, budget tracking, and provide administrative support to the planning team.

Job details

Company Description Grow your career with a company that shares your passion! Our Corporate Services Division has an exciting new opportunity to join the Sodexo team as our next Corporate Conference and Event Coordinator (1 Year Contract) located in Toronto. Salary: $55,000 - $60,000 At Sodexo, we go beyond traditional workplace solutions to create environments where employees thrive. From innovative culinary programs that bring daily delight to integrated facilities management that fosters productivity and well-being, our team plays a vital role in shaping thriving workplaces. Our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. Job Description How You'll Make an Impact: As a Corporate Conference & Event Coordinator, you will support the planning and execution of meetings, conferences, and corporate events while ensuring an exceptional experience for clients and guests. You will work closely with internal teams, clients, and vendors to coordinate logistics, manage event details, and support successful event delivery. You will: Manage event bookings and maintain accurate scheduling calendars. Coordinate event details including room setup, catering requirements, audiovisual needs, and other client requests. Partner with the Conference Planning team to ensure client expectations are met before and during events. Prepare event quotes, proposals, contracts, and related documentation. Track and manage events using Delphi and other planning tools. Communicate event requirements and logistics to internal teams and stakeholders. Coordinate event setup, execution, and teardown activities. Liaise with suppliers and vendors to arrange rentals, services, and event requirements. Monitor event budgets and assist with cost tracking and financial reporting. Conduct site visits and inspections as required throughout the planning process. Support the Meetings Excellence program by following established standards, procedures, and best practices. Complete billing, invoicing, and post-event financial reconciliation processes accurately and on time. Prepare daily and weekly reports on event activity and department performance. Evaluate event success and gather feedback to support continuous improvement. Provide administrative and operational support to the Conference Planning team as required. Perform other duties as assigned. Qualifications What You’ll Need to Succeed: 1-3 of experience in event management, preferably in hotel or conference centres Team player to maintain effective relationships and communication between various departments involved in the delivery of any conference or event. Exceptionally service oriented Well-organized multi-tasker Outstanding communication and interpersonal skills Strong relationship builder Software skills include Delphi, Social Tables, Microsoft Office Must be a self-starter, able to take initiative, running projects from start through to completion with minimal oversight Additional Information What Makes Sodexo Different: Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer: Flexible work environment Competitive compensation & great employee benefits Training and development programs Countless opportunities for growth Corporate responsibility & sustainability An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here And so much more! Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class. We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process. Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment. Thank you for your interest in Sodexo. Please note that only those candidates under consideration will be contacted. Curious to learn more? Discover why Sodexo is more than just a job - follow us on social! Instagram: @SodexoCanada LinkedIn: Sodexo Canada Careers Facebook: Sodexo Canada SodexoSJG Division: Canada Corporate Services Province: ON Bonus AIP Eligible/Bonus AIP Eligible: No Language Requirements/Exigences linguistiques: English Position Type/Type de poste: Salary Job Type/Type d'emploi: Contract Fly in-Fly out /Vol d'arrivée-vol de départ: No Compensation: CAD 55000 - CAD 60000 - yearly

What you’ll do

The Corporate Conference and Event Coordinator will manage event bookings, coordinate logistics including catering and audiovisual needs, and ensure exceptional client experiences. They will also handle financial documentation, budget tracking, and provide administrative support to the planning team.

Requirements

Candidates should have 1-3 years of experience in event management, preferably within hotels or conference centers. Strong organizational, communication, and interpersonal skills are required, along with proficiency in software tools like Delphi and Microsoft Office.

Benefits

• Flexible work environment
• Competitive compensation
• Employee benefits
• Training and development programs
• Growth opportunities

Listed skills

• Microsoft Office · Preferred
• Customer service · Preferred
• Communication · Preferred
• Relationship Building · Preferred
• Time management · Preferred
• invoicing · Preferred
• Financial Reporting · Preferred
• Site Inspections · Preferred
• Project Coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event management
• Logistics coordination
• Delphi
• Social Tables
• Microsoft Office
• Budget management
• Customer service
• Communication
• Relationship building
• Time management
• Invoicing
• Financial reporting
• Site inspections
• Project coordination
• Employment Equity
• Self-Starter
• Curiosity
• Planning
• Reconciliation
• Billing
• Customer Service
• Continuous Improvement Process
• Event Planning
• Corporate Social Responsibility
• Corporate Services
• Training And Development
• English Language
• Event Management
• Facility Management
• Financial Statements
• Innovation
• Interpersonal Communications
• Long-Term Care
• Multitasking
• Proactivity
• Conference Planning
• Scheduling

Job areas

• Hospitality
• Administrative
• Customer Service & Support
• Conference and Events Coordinator
• Event Planner
• Conference and Event Planners
• Meeting, Convention, and Event Planners

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