Scheduling Clerk - Repost

Job summary

Coordinate daily staffing by maintaining employee schedules and arranging relief and on-call shifts. Ensure schedules comply with collective agreement rules, support cost-effective staffing, and complete related data entry and record keeping.

Job details

Requisition ID: 411727 Position Number: 819-715321004C258-06 Posting End Date: Open Until Filled Employer: Southern Health-Santé Sud Site: Home Care - Altona Union: CUPE Department/Unit: Home Care Program Work Location: Home Care - Altona City: Altona Hiring Status: Permanent FTE: 1.0 Employment arrangement: In Person Daily hours worked: 7.75 Anticipated shift: Days; Evenings; Weekends Annual base hours: 2015 Anticipated Start Date: 10/13/2026 Salary: $26.59 - $30.97 Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives. Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world. Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family. Position Overview The Scheduling Clerk is the subject matter expert and is responsible for the day to day coordination of human resource staffing which includes assigning and maintaining staff schedules, staffing relief shifts, on call shifts, and necessary data entry and record keeping. Working closely with leadership, the Scheduling Clerk ensures compliance with collective agreement scheduling rules with the aim to create cost effective schedules that reduce the need for overtime and agency resources. The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud. Experience Minimum one (1) year experience with electronic employee scheduling applications. Minimum three (3) years’ experience in a health care environment. Education (Degree/Diploma/Certificate) Grade twelve (12) education or equivalent. Preference given to applicants trained on ESP scheduling software. Other combinations of education and experience may be considered. Certification/Licensure/Registration Not Applicable Qualifications And Skills Proficiency in Microsoft Office Applications, particularly Excel, Outlook and Teams. Working knowledge of Collective Agreements. Working knowledge in the usage of office equipment. Demonstrated ability to schedule staff in a computerized scheduling system. Demonstrated effective oral and written communication skills. Demonstrated ability to work effectively in a collaborative interdisciplinary environment. Demonstrated ability to function and make decisions independently. Demonstrated ability to use an analytical and inquiring approach to solve problems. Demonstrated ability to work both independently with minimum supervision and as a team member. Demonstrated ability to meet tight deadlines and work in a time sensitive environment, managing competing priorities. Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required. Proficiency of both official languages is essential for target and designated bilingual positions. Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums. Good work and attendance record. Physical Requirements Demonstrated ability to meet the physical and mental demands of the job. No hazardous or significantly unpleasant conditions. May work occasionally evenings and weekends as necessary. May be required to travel to other regional facilities if required by the duties of the position. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application. Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred. Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance. Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud’s FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position. Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

What you’ll do

Coordinate daily staffing by maintaining employee schedules and arranging relief and on-call shifts. Ensure schedules comply with collective agreement rules, support cost-effective staffing, and complete related data entry and record keeping.

Requirements

Requires Grade 12 education or equivalent, at least one year of experience with electronic employee scheduling applications, and at least three years of experience in a health care environment; ESP scheduling training is preferred. Candidates should be proficient in Microsoft Office, understand collective agreements, and demonstrate strong communication, independent decision-making, problem-solving, collaboration, and confidentiality skills.

Listed skills

• Time management · Preferred
• Microsoft Teams · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• interdisciplinary collaboration · Preferred
• record keeping · Preferred
• Prioritization · Preferred
• Data entry · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Electronic Employee Scheduling
• Staff Scheduling
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Collective Agreement Knowledge
• Data Entry
• Record Keeping
• Oral Communication
• Written Communication
• Independent Decision-Making
• Problem-Solving
• Time Management
• Confidentiality
• Interdisciplinary Collaboration
• Prioritization

Job areas

• Administrative
• Healthcare
• Human Resources

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