Administrative Coordinator

Sparkbit360 is hiring a Administrative Coordinator for its remote Canada workflow. This position combines Records Management, Scheduling, and File Organization to keep handoff quality, decision traceability, and owner visibility visible from intake through handoff. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Core Responsibilities Maintain assigned administrative coordinator work in Canada using Records Management, Spreadsheet Management, and Task Management so handoff quality remains traceable. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Review incoming information with Scheduling, Incoming Destination-Management Work Across Italy And Mediterranean Destinations Operations, and Administrative-Focused, Coordination-Owned so incomplete or inconsistent items are identified before the next Canada workflow step. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Track open actions through File Organization, Incoming Destination-Management Work Across Italy And Mediterranean Destinations Reporting, and Administrative Support while keeping decision traceability, ownership, and deadlines visible. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Document decisions and handoffs with Spreadsheet Management, Task Management, and Email Management so another authorized teammate can continue the Canada work without reconstructing its history. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Use Incoming Destination-Management Work Across Italy And Mediterranean Destinations Operations, Administrative-Focused, Coordination-Owned, and Records Management to support quality; escalate exceptions whenever owner visibility cannot be confirmed from the available record. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Success Standard Strong performance in this Canada-based Administrative Coordinator role means Administrative Support, Incoming Destination-Management Work Across Italy And Mediterranean Destinations Reporting, and File Organization reinforce handoff quality, decision traceability, and owner visibility; unresolved items retain an owner and completed work leaves a verifiable evidence trail. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Role Fit Practical ability with Records Management, Scheduling, and Task Management in a remote Canada workflow. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Clear written communication using Spreadsheet Management and Incoming Destination-Management Work Across Italy And Mediterranean Destinations Operations when documenting ownership, status, and next actions. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Comfort applying Administrative-Focused, Coordination-Owned, Administrative Support, and Email Management while maintaining accurate records for Sparkbit360. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Sound judgment around File Organization, Incoming Destination-Management Work Across Italy And Mediterranean Destinations Reporting, and Records Management, including when a Canada workflow item requires escalation. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role. Position Details Full-time. Associate level. 100% remote within Canada. Base salary: $40,000-$60,000 per year. For this Administrative Coordinator at Sparkbit360, remote execution is complete when email management, task management, and spreadsheet management leave the Canada workflow secure, current, and ready for the next authorized teammate. Evidence focus: Document Preparation, Meeting Coordination, Task Management, and Administrative-Focused, Coordination-Owned Documentation for this Canada role.

The Administrative Coordinator is responsible for maintaining records, scheduling, and file organization to ensure decision traceability and handoff quality. Key duties include documenting decisions, tracking open actions, and managing incoming information to identify inconsistencies.

Candidates must have practical ability in records, scheduling, and task management within a remote workflow. Strong written communication skills and sound judgment regarding escalation and record accuracy are required.

Identified from the job description. Confirm important requirements above.

• Records Management
• Scheduling
• File Organization
• Document Preparation
• Meeting Coordination
• Task Management
• Spreadsheet Management
• Email Management
• Administrative Support
• Written Communication

• Administrative
• Management & Leadership
• Marketing

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week

Seniority

Associate