Executive Assistant

Sparkbit360 is hiring a Executive Assistant for its remote Canada workflow. This position combines Documentation, Executive-Focused, Assistance-Centered, and Executive-Focused, Assistance-Centered Documentation to keep record completeness, owner visibility, and deadline control visible from intake through handoff. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Core Responsibilities Maintain assigned executive assistant work in Canada using Documentation, Administrative Support, and Email Management so record completeness remains traceable. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Review incoming information with Executive-Focused, Assistance-Centered, Data Entry, and Scheduling so incomplete or inconsistent items are identified before the next Canada workflow step. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Track open actions through Executive-Focused, Assistance-Centered Documentation, Business Communication, and Spreadsheet Management while keeping owner visibility, ownership, and deadlines visible. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Document decisions and handoffs with Administrative Support, Email Management, and Task Management so another authorized teammate can continue the Canada work without reconstructing its history. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Use Data Entry, Scheduling, and Documentation to support quality; escalate exceptions whenever deadline control cannot be confirmed from the available record. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Success Standard Strong performance in this Canada-based Executive Assistant role means Spreadsheet Management, Business Communication, and Executive-Focused, Assistance-Centered Documentation reinforce record completeness, owner visibility, and deadline control; unresolved items retain an owner and completed work leaves a verifiable evidence trail. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Role Fit Practical ability with Documentation, Executive-Focused, Assistance-Centered, and Email Management in a remote Canada workflow. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Clear written communication using Administrative Support and Data Entry when documenting ownership, status, and next actions. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Comfort applying Scheduling, Spreadsheet Management, and Task Management while maintaining accurate records for Sparkbit360. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Sound judgment around Executive-Focused, Assistance-Centered Documentation, Business Communication, and Documentation, including when a Canada workflow item requires escalation. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role. Position Details Full-time. Associate level. 100% remote within Canada. Base salary: $40,000-$60,000 per year. For this Executive Assistant at Sparkbit360, remote execution is complete when task management, email management, and administrative support leave the Canada workflow secure, current, and ready for the next authorized teammate. Evidence focus: Documentation, Executive-Focused, Assistance-Centered Documentation, Document Preparation, and Business Communication for this Canada role.

The Executive Assistant is responsible for maintaining record completeness and deadline control through documentation and administrative support. Key duties include managing emails, scheduling, and tracking open actions to ensure a verifiable evidence trail for all workflows.

Candidates must have practical ability in documentation, email management, and spreadsheet tools within a remote environment. Strong written communication skills and sound judgment regarding task escalation are required.

• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Documentation
• Administrative Support
• Email Management
• Data Entry
• Scheduling
• Business Communication
• Spreadsheet Management
• Task Management
• Document Preparation

• Administrative
• Management & Leadership
• Marketing
• Creative & Media

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week

Seniority

Associate