Special Projects Intern

Job summary

The intern will provide administrative and project coordination support to the Corporate Services department, including tracking project milestones and managing documentation. They will also assist with meeting logistics, research, and internal communications to support organizational effectiveness.

Job details

TEMPORARY (3-6-MONTHS) FULL-TIME POSITION IN NORTH VANCOUVER CLOSES: Open Until Filled BE PART OF SOMETHING MEANINGFUL Are you a highly organized, proactive, and detail-oriented emerging professional looking to gain valuable experience in project coordination and corporate operations? The Squamish Nation is seeking a Special Projects Intern to join X̱etx̱ítayus Ch'áwch'aw Corporate Services. Reporting to the Executive Director, Corporate Services, the Special Projects Intern provides direct support on administrative operations, project coordination, communications, research, and organizational initiatives. This role offers a unique opportunity to gain hands-on experience in a dynamic Indigenous government environment while contributing to projects that support organizational effectiveness and service excellence across the Nation. This is an excellent opportunity for a student or recent graduate who is eager to learn, develop professional skills, and contribute to meaningful work that supports the Squamish Nation community. WHAT YOU’LL DO * Assist with planning, coordinating, and monitoring organizational projects and initiatives. * Track project timelines, deliverables, milestones, and status updates. * Conduct research and gather information to support project planning and decision-making. * Support project-related communications, follow-up activities, and documentation management. * Provide administrative support including scheduling, calendar management, and meeting coordination. * Prepare meeting materials, presentations, reports, correspondence, and briefing documents. * Maintain organized digital filing systems and accurate records. * Record meeting notes and track action items to support timely follow-up. * Coordinate meetings with internal departments, community partners, and external stakeholders. * Assist with logistics for workshops, events, meetings, and special projects. * Support communications, information sharing, and process improvement initiatives across departments. * Handle sensitive information with professionalism, discretion, and confidentiality. WHAT WE’RE LOOKING FOR * Currently enrolled in or recently graduated from a diploma, degree, or certificate program in Business Administration, Public Administration, Communications, Project Management, Human Resources, Commerce, or a related field. * Equivalent combinations of education and transferable experience may be considered. * Previous administrative, customer service, volunteer, student leadership, or project coordination experience is considered an asset. * Proficiency with Microsoft Office 365 applications, including Teams, Outlook, Word, Excel, and PowerPoint. * Excellent verbal and written communication skills. * Strong organizational and time management abilities with exceptional attention to detail. * Demonstrated ability to manage multiple priorities and meet deadlines. * Strong interpersonal and relationship-building skills. * Ability to work independently while contributing positively to a collaborative team environment. * Professionalism, discretion, and sound judgment when handling confidential information. * Eagerness to learn, take initiative, and develop in a fast-paced professional environment. * Knowledge and understanding of Sḵwx̱wú7mesh Úxwumixw history, culture, customs, land, and people is considered an asset. WHY WORK WITH US * Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging) * Professional Growth – We invest in our people with training, mentorship, and career development * Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh (guiding through teachings), wenáxws (respect) and inclusivity. As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes. Wage Rate: $28.00 - $30.00 Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose

What you’ll do

The intern will provide administrative and project coordination support to the Corporate Services department, including tracking project milestones and managing documentation. They will also assist with meeting logistics, research, and internal communications to support organizational effectiveness.

Requirements

Candidates should be currently enrolled in or recently graduated from a relevant diploma, degree, or certificate program. Proficiency in Microsoft Office 365 and strong organizational, communication, and time management skills are required.

Benefits

• Competitive compensation • Training • Mentorship • Career development

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Administrative support
• Research
• Communications
• Documentation management
• Calendar management
• Meeting coordination
• Microsoft Office 365
• Time management
• Organizational skills
• Attention to detail
• Interpersonal skills
• Relationship building
• Confidentiality
• Calendar Management
• Administrative Support
• Microsoft 365
• Professionalism
• Ability To Meet Deadlines
• Willingness To Learn
• Information Gathering
• Planning
• Microsoft Excel
• Business Administration
• Management
• Decision Making
• Customer Service
• Communication
• Corporate Services
• Project Planning
• Public Administration
• Leadership
• Information Sharing
• Project Management
• Mentorship
• Microsoft Outlook
• Milestones (Project Management)
• Operations
• Organizational Effectiveness
• Microsoft PowerPoint
• Presentations
• Proactivity
• Project Coordination
• Relationship Building
• Time Management
• Timelines
• Scheduling
• Process Improvement
• Coordinating
• Filing

Job areas

• Administrative
• Government & Public Sector
• Management & Leadership
• Human Resources
• Special Projects Intern
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive