Health Information Management Professional

Job summary

The professional will manage technical health information duties, including scanning, indexing, and auditing patient records within the EMR system. They are also responsible for processing release of information requests and ensuring compliance with privacy legislation and organizational policies.

Job details

Unity Health Toronto comprised of Providence Healthcare, St. Joseph’s Health Centre and St. Michael’s Hospital, works to advance the health of everyone in our urban communities and beyond. Out health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education. Join our team in our mission to continue to put patients and families at the center of everything we do, in the role of Health Information Management Professional. The Health Information Management Professional will perform technical duties related to health information management. Additionally, organization, coordination and generation of reports related to technical analysis of health information is required. Duties & Responsibilities Maintaining patient confidentiality of patient/resident information and record security at all times Completion of monthly/yearly statistics for home site Preparation and processing of medical audits as deemed necessary by the Medical Advisory Committee or sub-committee, physicians, or Health Information Management Staff Scan, index, and quality-check paper health records into the Electronic Medical Record (EMR), ensuring documents are accurately associated with the correct patient, encounter, document type, and date. Conduct audits of scanned and indexed documents to ensure completeness, accuracy, legibility, appropriate document classification, and compliance with departmental standards. Identify and correct errors as required. Completing all Release of Information request types (medical, patient, legal, insurance, etc) Revision of procedures to update various technical duties (update the departmental as well as assist in updating organizational policies & procedures mainly related to privacy, confidentiality and release of information areas. With every change, there will be new responsibilities/duties added to each staff member with regards to monitoring processes) when necessary Participate in quality assurance program in order to help achieve maximum and accurate functioning in all areas of the Health Information Management Department Continuously involved in customer support especially in the area of confidential release of health information Assist with any new HIM related projects Evaluate requests for information in keeping with hospital policies and other legal requirements Ensure that all charts of discharged patients/residents are brought to the Health Information Management Department within 24-48 hours of discharge for scanning Adhere to occupational Health and Safety Legislation and Unity Health’s Health and Safety Policies Adhere to Unity Health’s Policies and Procedures including Incident Reporting Policy Actively demonstrates the Mission and Values set forth by Unity Health Toronto Complete other duties as assigned Qualifications Two (2) year Diploma in Health Information Management obtained from a currently recognized academic College by Canadian Health Information Management Association Certified as a Health Information Management Professional (CHIMP) Active CHIMA member in good standing and maintained on an annual basis 3-4 years of experience as a Health Information Management Professional handling the work area listed above in a similar facility Proficiency with EPIC EMR system Excellent working knowledge of Microsoft office package- Word, Excel, Access, and Meditech Awareness of the various legal aspects governed by the following: The Public Hospitals Act Charitable Institution Act Coroner’s Act Mental Health Act Substitute Decisions Act Health Care Consent Act Privacy Act Personal Information Protection and Electronic Documents Act Guidelines to the Code of Practice for Health Records Guide to Hospital Accreditation The Canadian Hospital Law Report to the Commission of Inquiry into the Confidentiality of Health Information Any other relevant legislation to come into effect Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

What you’ll do

The professional will manage technical health information duties, including scanning, indexing, and auditing patient records within the EMR system. They are also responsible for processing release of information requests and ensuring compliance with privacy legislation and organizational policies.

Requirements

Candidates must hold a two-year Diploma in Health Information Management and be a certified CHIMP with an active CHIMA membership. Additionally, 3-4 years of experience in a similar facility and proficiency with EPIC and Meditech systems are required.

Listed skills

• Quality assurance · Preferred
• Regulatory Compliance · Preferred
• Data analysis · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Health Information Management
• Electronic Medical Records
• Epic EMR
• Meditech
• Medical Auditing
• Release of Information
• Patient Confidentiality
• Quality Assurance
• Microsoft Office
• Data Analysis
• Regulatory Compliance
• Document Indexing

Job areas

• Healthcare
• Administrative
• Data & Analytics
• Legal
• Technology