Medical Secretary, Laboratory Services

Job summary

Provide clerical, secretarial, reception, and administrative support to the Laboratory Services Pathology department and its pathologists. Transcribe pathology reports and correspondence, prepare specimens and pathology materials for transport, maintain shipping logs, and ensure accurate communication of departmental information.

Job details

Posting Dates: October 16, 2026 to October 22, 2026 At STEGH, we are committed to providing exceptional patient care and improving the health of our community. Our Hospital is a dynamic environment where teamwork and compassion are at the forefront of everything we do. Watch this quick video to see why you should apply, click here [https://vimeo.com/1086429846?share=copy]. WHAT YOU WILL BE DOING: The medical secretary is responsible for all clerical, secretarial, reception, and administrative support to the Laboratory Services Pathology department. Duties include Medical Transcription of surgical pathology reports, autopsy reports and correspondence; preparation of specimens for transport; administrative support to Pathologists and Pathology Department; retrieval and package of surgical pathology slides and blocks for transfer to various other facilities; maintaining accurate shipping log of specimens and ensuring the accuracy of information communicated from Pathology dept. WHAT YOU MUST HAVE: * Medical Office Administration/Health Care Office Administration certificate required * At least one (1) year experience within the last three (3) years of Medical Secretary experience * Knowledge of medical terminology * Demonstrated effective communication and interpersonal skills, including excellent telephone etiquette and organizational skills * Proven ability to work in a fast-paced, multi-task environment with minimal supervision utilizing effective organizational and problem-solving skills; * Ability to adapt and work within a constantly changing environment. * Demonstrated computer knowledge and skills (Electronic Patient Record, Cerner, Powerchart, Microsoft Office, Outlook, and Internet/Intranet Usage). * Demonstrated ability to seek, explore and implement continuous improvement opportunities relating to office efficiencies in conjunction with the interprofessional team * Demonstrated ability to attend work on a regular basis as per the STEGH Attendance Management Policy * Demonstrates a fit with STEGH values WHAT WE PREFER YOU HAVE: * Crucial Conversations training or willing to obtain * Lean Yellow Belt training HOURS: Must be able to meet the availability and non-availability requirements outlined in the OPSEU Clerical Collective Agreement. WHAT’S IN IT FOR YOU? * Health Care of Ontario Pension Plan (HOOPP) * Full Time Status: Paid vacation and a comprehensive benefits plan * Part Time Status: Percentage of earnings in lieu of vacation/benefits * Training and development opportunities * Access to our Health and Wellness 360 Program including an onsite social worker * Yoga, stretching, mindfulness sessions, and much more! * Access to a walking track, exercise circuits and the hospital gym * An opportunity to contribute to a compassionate, diverse, and talented workplace * Be a part of a team environment where ideas for continuous improvement are encouraged and heard Ready to Join the Team? Apply today! *This posting is to fill an existing vacancy within the organization.

What you’ll do

Provide clerical, secretarial, reception, and administrative support to the Laboratory Services Pathology department and its pathologists. Transcribe pathology reports and correspondence, prepare specimens and pathology materials for transport, maintain shipping logs, and ensure accurate communication of departmental information.

Requirements

A Medical Office Administration or Health Care Office Administration certificate and at least one year of medical secretary experience within the past three years are required, along with medical terminology knowledge. Candidates must demonstrate strong communication, organization, computer, and problem-solving skills, adaptability, and the ability to work effectively in a fast-paced environment with minimal supervision.

Benefits

• Health Care of Ontario Pension Plan (HOOPP)
• Paid Vacation
• Comprehensive Benefits Plan
• Training And Development Opportunities
• Health And Wellness Program
• Onsite Social Worker
• Yoga, Stretching, And Mindfulness Sessions
• Access To Walking Track, Exercise Circuits, And Hospital Gym

Listed skills

• Organization · Preferred
• Problem solving · Preferred
• Microsoft Office · Preferred
• Continuous Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Medical Transcription
• Medical Terminology
• Medical Secretary Experience
• Clerical And Administrative Support
• Reception
• Specimen Preparation And Shipping
• Pathology Records Management
• Telephone Etiquette
• Communication And Interpersonal Skills
• Organization
• Problem-Solving
• Electronic Patient Records
• Cerner
• PowerChart
• Microsoft Office
• Continuous Improvement
• Surgical Pathology
• Administrative Support
• Office Administration
• Organizational Skills
• Effective Communication
• Compassion
• Management
• Clerical Works
• Continuous Improvement Process
• Training And Development
• Interpersonal Communications
• Intranet
• Problem Solving
• Lean Manufacturing
• Microsoft Outlook
• Multitasking
• Telephone Skills
• Yoga
• Teamwork

Job areas

• Healthcare
• Administrative
• Medical Secretary
• Medical Secretaries
• Medical Secretaries and Administrative Assistants

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