Contract Administrator– Water Infrastructure Projects

Job summary

The Contract Administrator will manage construction contracts for major infrastructure projects by coordinating communication between clients, contractors, and technical teams. They are responsible for tracking project changes, reviewing progress payments, maintaining accurate records, and ensuring compliance with quality and safety standards.

Job details

Your Opportunity We are seeking a motivated Contract Administrator to join our construction and contract administration team supporting major civil and municipal infrastructure projects in the Ottawa area and across Ontario. Projects may include water and sewer systems, treatment plants, pump stations, roadway and site works, and related infrastructure. In this role, you will help administer construction contracts on behalf of Stantec and our clients. You will coordinate communication among clients, contractors, field inspectors, designers, and technical specialists; maintain clear project records; and support the timely resolution of contractual, technical, schedule, quality, and cost matters. The successful candidate will combine sound judgment, strong documentation practices, and a collaborative but firm approach to contract administration. Key Responsibilities * Administer construction contracts in accordance with the contract documents, applicable standards, and established project procedures. * Act as a primary point of coordination among the client, contractor, site inspection team, design team, project controls, and other stakeholders. * Review, coordinate, and track RFIs, submittals, shop drawings, site instructions, contemplated changes, change directives, change orders, non-conformance reports, and related correspondence. * Assess proposed changes for scope, cost, schedule, and contractual impacts; maintain change logs and support negotiations and recommendations to the client. * Review contractor progress payment applications, quantities, supporting records, holdbacks, allowances, and statutory documentation, and prepare recommendations for certification. * Monitor project schedule submissions, progress, critical activities, delays, and recovery measures; maintain records of schedule-related issues and support the review of claims or requests for time extensions. * Chair or support construction progress meetings, prepare concise meeting records, assign action items, and follow up on outstanding decisions and deliverables. * Work closely with site inspectors to review daily reports, testing results, deficiencies, field changes, and matters requiring escalation or design input. * Monitor compliance with quality, environmental, permit, and health and safety requirements within the limits of the consultant's contractual role, and promptly escalate observed concerns. * Maintain complete, accurate, and defensible project records, including correspondence, decisions, photographs, cost records, meeting minutes, and document revisions. * Support substantial performance, deficiency management, commissioning, turnover, warranty, and contract closeout processes, including verification of required closeout documentation. * Use Microsoft Office, Procore, Bluebeam, and other project management systems to document, track, and report contract administration activities. QUALIFICATIONS Education and Experience * Post-secondary diploma or degree in civil engineering technology, construction management, engineering, or a related field, or an equivalent combination of education and relevant experience. * Minimum 5 years of relevant experience in construction contract administration, project coordination, site inspection, or infrastructure delivery. Candidates with strong transferable construction experience may also be considered. * Experience with municipal, water, wastewater, linear and vertical infrastructure, heavy civil, or multidisciplinary construction projects is preferred. * Working knowledge of construction contracts, drawings, specifications, RFIs, submittals, change management, progress payments, scheduling, quality control, and project closeout. * Ability to interpret contract documents, identify contractual or technical issues, distinguish facts from assumptions, and escalate matters appropriately. * Excellent written and verbal communication skills, including the ability to prepare clear, concise, and objective project records and communicate professionally with clients and contractors. * Strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in an active construction environment. * Proficiency with Microsoft Word, Excel, Outlook, and Teams. Experience with Procore and Bluebeam or similar construction management tools is an asset. * Professional designation or eligibility for registration with PEO, OACETT, or another relevant professional body is an asset. * Valid Ontario driver's licence and access to a vehicle. Travel to project sites and occasional work outside regular business hours may be required depending on project needs. Why Stantec? * Contribute directly to major infrastructure projects that support communities across Ontario. * Work within a supportive and collaborative team that values your experience, perspective, professional growth, and career path. * Build your contract administration and project delivery skills through exposure to multidisciplinary teams, complex construction challenges, and experienced technical professionals. * Access professional development and mobility opportunities within a global organization committed to innovation, sustainability, equity, and inclusion. * Join a workplace where people build on each other's talents, take ownership of meaningful work, and make an impact. Join us and redefine your personal best. Communities everywhere share the need for clean water. And as they work to meet that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource. Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U. Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week. Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off. Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

What you’ll do

The Contract Administrator will manage construction contracts for major infrastructure projects by coordinating communication between clients, contractors, and technical teams. They are responsible for tracking project changes, reviewing progress payments, maintaining accurate records, and ensuring compliance with quality and safety standards.

Requirements

Candidates must possess a post-secondary diploma or degree in civil engineering technology, construction management, or a related field. A minimum of 5 years of relevant experience in construction contract administration or infrastructure delivery is required.

Benefits

• Health insurance • Dental insurance • Vision insurance • Wellness program • Health care spending account • Wellness spending account • Group registered retirement savings plan • Employee stock purchase program • Group tax-free savings account • Life insurance • Accidental death and dismemberment insurance • Short-term disability plan • Long-term disability plan • Emergency travel benefits • Tuition reimbursement • Professional membership fee coverage • Paid time off

Listed skills

• Technical Documentation · Preferred
• Project Coordination · Preferred
• Change Management · Preferred
• Construction Management · Preferred
• Regulatory Compliance · Preferred
• Quality Control · Preferred
• Microsoft Office · Preferred
• scheduling · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract administration
• Construction management
• Project coordination
• Infrastructure delivery
• Change management
• Progress payments
• Scheduling
• Quality control
• Procore
• Bluebeam
• Microsoft Office
• Technical documentation
• Stakeholder management
• Site inspection
• Regulatory compliance
• Budget tracking
• Site Inspection
• Environmental Permitting
• Project Schedules
• Change Orders
• Technical Issues
• Pump Stations
• Organizational Skills
• Project Controls
• Time Off Management
• Project Delivery
• Microsoft Word
• Microsoft Excel
• Construction
• Management
• Change Management
• Civil Engineering
• Communication
• Construction Management
• Contract Interpretation
• Contract Management
• Innovation
• Project Management
• Taking Meeting Minutes
• Microsoft Outlook
• Wastewater
• Negotiation
• Project Coordination
• Shop Drawing
• Submittals (Construction)
• Verbal Communication Skills
• Coordinating
• Sewer Systems
• Revisions
• Project Closure

Job areas

• Construction
• Engineering
• Management & Leadership
• Administrative
• Consulting
• Infrastructure Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive