Human Resources Administrator

Job summary

Manage confidential employee records, HR systems, documentation, and routine employee inquiries. Coordinate onboarding, training, meetings, and performance review administration while maintaining reports and tracking follow-ups.

Job details

Drive. Grow. Excel. At Steelcon, we're not just building structures; we're building a company where people can do their best work. Behind every successful team are strong processes, organized information, and reliable support. We are looking for an experienced administrative professional to support the Human Resources department by managing records, coordinating activities, maintaining data, and ensuring important administrative processes run smoothly. This role is ideal for someone who enjoys working behind the scenes, takes pride in accuracy and organization, and thrives on keeping people and information organized. Position Overview The Human Resources Administrator is responsible for the day-to-day administrative operations of the HR department. This role manages employee records, prepares documentation, coordinates onboarding and training activities, maintains HR systems and reporting, and serves as a first point of contact for routine HR inquiries. By taking ownership of administrative activities and follow-up, this role enables the HR team to focus on supporting employees, developing leaders, and advancing key business priorities. What You'll Do HR Administration & Records Management Maintain confidential employee files and records, both physical and electronic. Update HR systems with employee information, status changes, leave records, and other employment-related data. Prepare employment-related documentation, including employment agreements, employee letters, policy updates, onboarding materials, and employee communications. Maintain HR databases, forms, templates, and departmental records. Support document retention and records management practices in accordance with company requirements. Employee & HR Support Respond to routine employee inquiries regarding HR policies, programs, benefits, forms, and processes. Assist with employee questions and escalate more complex matters to the appropriate HR team member. Support onboarding and offboarding activities, including documentation, orientation scheduling, system access coordination, and file management. Coordinate employee communications and distribution of HR-related information. Coordination & Administration Coordinate training sessions, meetings, orientations, and employee events, including scheduling, logistics, and materials preparation. Support performance management processes by preparing review materials, maintaining tracking records, scheduling meetings, and following up on outstanding actions. Manage calendars, schedule meetings, process invoices, and provide general administrative support to the HR team. Prepare presentations, reports, and supporting materials for HR programs and initiatives. Reporting & Tracking Maintain spreadsheets, tracking tools, and HR reporting data. Generate standard reports and support the preparation of workforce metrics and HR reporting. Track training participation, policy acknowledgements, performance review completion, and other departmental activities. Follow up on outstanding items to ensure information, documentation, and approvals are received on time. Qualifications Diploma or certificate in Office Administration, Business Administration, or a related field. Experience in an administrative, executive assistant, office administrator, or similar support role. Experience supporting Human Resources functions is considered an asset. Strong organizational, planning, and time-management skills. Exceptional attention to detail and commitment to accuracy. Strong written and verbal communication skills. Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Ability to manage confidential information with professionalism and discretion. Demonstrated ability to manage multiple priorities and consistently follow tasks through to completion.

What you’ll do

Manage confidential employee records, HR systems, documentation, and routine employee inquiries. Coordinate onboarding, training, meetings, and performance review administration while maintaining reports and tracking follow-ups.

Requirements

A diploma or certificate in Office Administration, Business Administration, or a related field is required, along with experience in an administrative or similar support role. Candidates should have strong organization, communication, accuracy, confidentiality, and prioritization skills, and proficiency with Microsoft Office; HR support experience is an asset.

Listed skills

• Microsoft Office · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Teams · Preferred
• SharePoint · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human Resources Administration
• Employee Records Management
• HR Systems
• Confidential Information Handling
• Onboarding and Offboarding
• Training Coordination
• Performance Management Support
• HR Reporting
• Workforce Metrics
• Microsoft Office
• Outlook
• Word
• Excel
• PowerPoint
• Teams
• SharePoint

Job areas

• Human Resources
• Administrative
• Construction

More jobs from Steelcon Group of Companies