Operations Administrator

Job summary

Supports day-to-day matting operations by coordinating resources, equipment, and personnel for job sites. Manages project documentation, budgets, and asset inventory accuracy within NAV.

Job details

Title: Operations Administrator Reports To: Operations Matting Manager Department: Operations Subordinates: N/A Safety Sensitive: Yes Location: Grande Prairie, AB This role is responsible for supporting and coordinating projects for the matting team. Receives calls from customers, sales or field operations and identifies personnel, equipment, products and appropriate resources for the job site. Must have full knowledge of the company’s operations and equipment and applicable government regulations. MAJOR RESPONSIBILITIES * Support of day-to-day matting operations. * Create, organize and maintain comprehensive project documentation, including contracts, project plans, risk logs and status reports. * Serve as administrative point of contact for project-related inquiries, facilitating smooth information flow between team members, clients and contractors. * Compile data to prepare accurate and timely progress reports for management. * Assist in developing and tracking project budgets, monitoring daily expenses and processing purchase orders and invoices. * Maintain asset inventory accuracy and integrity within NAV and availability in Strad yards. * Requires on call, after hours and weekend work. * Additional duties based on business needs. KNOWLEDGE, EDUCATION, SKILLS & QUALIFICATIONS * Advanced Microsoft Excel proficiency. * Experience in purchasing, inventory control, transportation and warehousing functions preferred. * Ability to deal with stressful situations effectively and come to workable solutions effectively. * Excellent communication skills, both written and verbal. * Ability to use computer daily and pick up new software quickly. * Strong sense of time management and prioritization. * 3+ years of Oil and Gas experience is preferred. * Able to work well with minimal supervision. * High standards of integrity, energy level and self-motivation. Page Break HEALTH AND SAFETY: All Employees as a minimum must: * Take reasonable care to prevent harm to themselves * Consider the potential for harm to others or the environment that may be caused by their acts or omissions * Work in accordance with information and training provided * Refrain from intentionally misusing or recklessly interfering with anything that has been provided for Health, Safety and Environmental reasons * Report any hazardous defects in plant, equipment and workplace, or shortcomings in the existing controls, to a responsible person without delay. * Not undertake any task for which authorization and/or training has not been given.

What you’ll do

Supports day-to-day matting operations by coordinating resources, equipment, and personnel for job sites. Manages project documentation, budgets, and asset inventory accuracy within NAV.

Requirements

Requires advanced Excel proficiency and preferably 3+ years of experience in the Oil and Gas industry. Candidates should have a background in purchasing, inventory control, and the ability to handle stressful situations.

Listed skills

• Time management · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Excel
• Purchasing
• Inventory Control
• Transportation
• Warehousing
• Project Documentation
• Budget Tracking
• Communication Skills
• Time Management
• Prioritization
• Oil and Gas Operations
• NAV Software

Job areas

• Administrative
• Logistics
• Energy
• Transportation
• Construction

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