Personal Injury Legal Assistant

Job summary

Manage personal injury files involving motor vehicle accidents and slip-and-fall claims, including client intake, document preparation, medical and insurance record requests, and communications with clients and other parties. Track deadlines and file tasks, maintain electronic accident benefits and tort files, support tribunal and civil litigation documentation, and provide administrative assistance to lawyers.

Job details

Seeking a Personal Injury Legal Assistant with experience in Ontario accident benefits and tort litigation to support a growing practice in Woodbridge, ON. The ideal candidate will have hands-on experience managing personal injury files, coordinating medical records, communicating with clients and insurers, and providing administrative support to lawyers. Responsibilities Assist with personal injury files involving motor vehicle accidents and slip-and-fall claims. Conduct client intakes, open files, and organize supporting documentation. Prepare OCF forms, notice letters, authorizations, and correspondence for lawyer review. Communicate with clients, insurance adjusters, treatment providers, and opposing counsel. Request and follow up on medical records, clinical notes, employment records, and insurance documents. Track deadlines, appointments, outstanding requests, and file-related tasks. Maintain organized electronic accident benefits and tort files. Assist with documentation for Licence Appeal Tribunal proceedings and civil litigation. Coordinate document signing and update the firm's practice management system. Provide general administrative and legal support to lawyers. Qualifications Previous experience working in an Ontario personal injury law firm is required. Experience supporting both accident benefits and tort files. Familiarity with OCF forms, medical record requests, and insurer correspondence. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple files, prioritize tasks, and meet deadlines. Professional and compassionate communication with injured clients. Proficiency in Microsoft Office, PDF software, and electronic file management. Experience with CosmoLex and DocuSign is an asset. Legal Assistant or Law Clerk diploma is an asset. Self-motivated, proactive, and able to work independently while keeping lawyers updated.

What you’ll do

Manage personal injury files involving motor vehicle accidents and slip-and-fall claims, including client intake, document preparation, medical and insurance record requests, and communications with clients and other parties. Track deadlines and file tasks, maintain electronic accident benefits and tort files, support tribunal and civil litigation documentation, and provide administrative assistance to lawyers.

Requirements

Previous experience in an Ontario personal injury law firm supporting both accident benefits and tort files is required, along with familiarity with OCF forms, medical record requests, and insurer correspondence. Candidates should have strong communication and organizational skills, attention to detail, the ability to manage multiple files independently, and proficiency with Microsoft Office, PDF software, and electronic file management; CosmoLex, DocuSign, and a Legal Assistant or Law Clerk diploma are assets.

Listed skills

• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Personal Injury File Management
• Accident Benefits
• Tort Litigation
• Client Intake
• OCF Forms
• Medical Record Requests
• Insurance Correspondence
• Client Communication
• Deadline Tracking
• Document Management
• Licence Appeal Tribunal Documentation
• Civil Litigation Support
• Microsoft Office
• PDF Software
• Electronic File Management
• CosmoLex

Job areas

• Legal
• Administrative

More jobs from Synectics Inc.