Document Control Lead

Job summary

The Document Control Lead establishes quality rules, workflows, and access protocols for the EDMS. They are responsible for maintaining the Project Deliverables List and supervising the project's document controllers.

Job details

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway. Understand better who we are by visiting www.systracanada.com. Context The main mission of the Document Controller is to establish quality rules, workflows, and access protocols for the EDMS. He will also be responsible in maintaining and updating the Project Deliverables List, and ensuring consistency with the EDMS data. Missions/Main Duties Establish the Documentation Management Plan for the project, including the quality rules requested on documents, workflows, use and accesses of the EDMS; Set up the list of all mandatory document format checks to perform on each project document and include this list in the Project Documentation Management Plan; Produce and update the Project Deliverables List by organizing meetings with each discipline/work package focal point to collect the list of their forecasted documents; Control the Project Deliverables List updates and the consistency between the Project Deliverables List and the data content available in the EDMS; Archives project documentation at the end of activities, in accordance with SYSTRA's internal archiving procedure; Supervise the Document Controllers within the project team; Analyse and set-up client requirements. Profile/Skills Years of experience : 5 - 10 years' experience in document management / administration on complex projects (Infra linear type) Technical Competencies Legislative knowledge of Norms/Standards applicable in Canada Clear verbal and written communication skills Skills Personal and soft skills : Team spirit; Autonomy, initiative and attention to detail. Office Location: Hamilton, Ontario The salary range of this role is between $95,000 - $115,000. The salary range provided below serves as a general guideline and reflects typical offers for this position. It is not intended as a strict range; in certain situations, actual compensation may vary when justified. SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel. Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine. We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team. For questions about our hiring process or AI tools, please contact [email protected]. Workplace Type Hybrid

What you’ll do

The Document Control Lead establishes quality rules, workflows, and access protocols for the EDMS. They are responsible for maintaining the Project Deliverables List and supervising the project's document controllers.

Requirements

Requires 5 to 10 years of experience in document management on complex linear infrastructure projects. Candidates must have knowledge of Canadian norms and standards and strong communication skills.

Listed skills

• Workflow Design · Preferred
• Attention to detail · Preferred
• Team Supervision · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document Management
• EDMS
• Documentation Management Plan
• Project Deliverables List
• Quality Rules
• Workflow Design
• Archiving
• Team Supervision
• Client Requirements Analysis
• Communication Skills
• Attention To Detail
• Autonomy

Job areas

• Engineering
• Administrative
• Transportation
• Consulting
• Management & Leadership