Executive Assistant, Agricultural Biotechnology

About Our Client Indogulf Bioworks Inc. is a pioneering biotechnology company based at Western Research Parks in London, Ontario. We develop, scale, manufacture, and commercialize microbial and biological technologies for application in diverse industries such as agriculture, animal health, mining and bioremediation. We are a growing, hands-on team where scientists, technicians, regulatory professionals, and commercial teams work closely together to move ideas from the lab into practical, real-world scalable solutions. Role Overview This is not a traditional administrative-only Executive Assistant role. You will work alongside the CEO across multiple areas of the business, helping move projects from discussion to execution and completion. Your work may span client projects, regulatory initiatives, marketing, sales and business development, finance, strategy, recruitment, partnerships, scientific projects, and internal operations. The role combines executive support, project coordination, business execution, and scientific/agricultural work. You should be equally comfortable preparing a customer presentation, coordinating a regulatory project, following up on business development actions, and organizing employee onboarding/offboarding. This opportunity would suit someone with a scientific or agricultural foundation who is interested in developing broader commercial and business experience while working closely with the CEO of a growing agri-biotech company. Employment Type: Permanent Full-Time Location: London, Ontario (onsite) What You'll Do 1. Executive & Project Support Work directly with the CEO to organize priorities and drive projects and action items through to completion. Coordinate meetings, schedules, calendar priorities, and internal and external follow-ups. Track commitments, deadlines, and action items arising from meetings and business discussions. Prepare presentations, reports, proposals, briefing materials, spreadsheets, and other business documents. Conduct research and organize information to support business decisions and strategic initiatives. Coordinate across internal teams and external stakeholders to keep projects moving. Support strategy development, internal planning, and special projects assigned by the CEO. 2. Client, Sales & Business Development Projects Support client projects from initial discussions through follow-up and execution. Coordinate customer requests, deliverables, meetings, documentation, and follow-up activities. Support preparation of customer proposals, presentations, pricing information, and other commercial materials. Assist with sales and business development projects, including opportunity research, pipeline follow-up, and partner coordination. Maintain organized records of customer discussions, opportunities, and outstanding actions. Support partnerships and other strategic commercial initiatives. 3. Regulatory & Scientific Projects Support coordination and execution of regulatory projects and associated documentation. Work with internal scientific and regulatory team members to track submissions, testing requirements, supporting information, and project timelines. Help prepare scientific and technical information for internal, regulatory, client, and commercial purposes. Support other research, testing, and product-development activities as required. 4. Marketing & Business Projects Support marketing initiatives and coordinate activities with internal team members and external partners. Assist with development of presentations, product information, marketing materials, and customer-facing content. Research markets, customers, competitors, industry developments, and potential business opportunities. Coordinate marketing and commercial projects and follow up on deliverables and deadlines. 5. Finance & Internal Operations Support the CEO with finance-related projects, information gathering, reporting, and coordination with the finance team. Help organize documentation and follow up on operational and business priorities. Coordinate information across finance, sales, scientific, regulatory, marketing, and operations functions. Maintain organized project documentation and ensure required information is readily accessible. 6. HR Coordination Coordinate employee onboarding and offboarding activities. Arrange and track equipment, email and system access, building access, keys, and other employee setup or return requirements. Coordinate with HR, managers, and other internal stakeholders to ensure onboarding and offboarding activities are completed. Support other people-related projects assigned by the CEO. Requirements Degree or diploma in Agriculture, Biotechnology, Biology, Microbiology, Plant Science, Agronomy, Horticulture, or another relevant life-science discipline. Strong interest in developing a career that combines bio science, business development, marketing, and project execution. Work experience in customer-facing, sales, business development, or marketing roles. Previous experience in agriculture, agri-biotech, biotechnology, biological products, or a laboratory environment. Recent laboratory or research experience, including microbiology, plant science, or product efficacy testing. Exposure to regulatory affairs or regulatory documentation. Excellent organization and ability to manage multiple projects and priorities across multiple teams simultaneously. Experience with preparing professional presentations, reports, proposals, spreadsheets, and other business materials. Experience working directly with a founder, CEO, senior executive, or startup leadership team. Experience with CRM or project-management systems. Strong written and verbal communication skills. Strong attention to detail and ability to maintain organized documentation. Comfortable interacting with clients, partners, scientists, employees, and senior business leaders. Ability to handle confidential and commercially sensitive information professionally. Comfortable working in a growing company where priorities and responsibilities can evolve quickly. Proficiency with Microsoft Office or Google Workspace, particularly PowerPoint/Slides, Word/Docs, and Excel/Sheets. Benefits Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations. Comprehensive health, dental, and vision coverage. Mental health and wellness support programs. Virtual healthcare access. Travel emergency medical coverage. Life and accident insurance protection. ------------------------ At Talencore, we stand against racism and discriminatory practices. We stand against violence. We proudly support and partner with organizations that lift people up so everyone can succeed and thrive, and honour our candidates' experiences, perspectives and unique identity. We are committed to continuing to make diversity, equity, and inclusion part of everything we do – from how we work with our talented candidates to how we support our clients in building their diverse workforce.

The Executive Assistant will work directly with the CEO to manage business priorities, coordinate cross-functional projects, and drive action items to completion. The role involves supporting diverse areas including client projects, regulatory affairs, marketing, finance, and internal operations.

Candidates must hold a degree or diploma in a life-science discipline such as Agriculture, Biotechnology, or Biology. Applicants should have 3-5 years of experience in customer-facing, sales, or research roles, along with strong organizational and communication skills.

• Health insurance • Dental coverage • Vision coverage • Mental health and wellness support • Virtual healthcare access • Travel emergency medical coverage • Life insurance • Accident insurance

• OrganizationPreferred
• Google WorkspacePreferred
• Data analysisPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• CRM SystemsPreferred
• Project managementPreferred
• Business developmentPreferred
• OnboardingPreferred

Identified from the job description. Confirm important requirements above.

• Project management
• Business development
• Regulatory affairs
• Scientific research
• Marketing
• Sales support
• Executive support
• Data analysis
• Communication
• Organization
• CRM systems
• Microsoft Office
• Google Workspace
• Strategic planning
• Onboarding
• Technical writing
• Regulatory Affairs
• Regulatory Documents
• Project Documentation
• Agronomy
• Information Organization
• Virtual Health
• Project Implementation
• Business Decisions
• Strategy Development
• Information Gathering
• Planning
• Marketing Materials
• Plant Science
• Microsoft Access
• Microsoft Excel
• Research
• Agriculture
• Emergency Medical Services
• Mental Health
• Biotechnology
• Biology
• Business Development
• Customer Relationship Management
• Spreadsheets
• Finance
• Executive Information Systems
• Sales
• Leadership
• Project Management
• Microbiology
• New Product Development
• Employee Onboarding
• Operations
• Microsoft PowerPoint

• Administrative
• Agriculture
• Science & Research
• Management & Leadership
• Marketing
• Agricultural Biologist
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week