Virtual Executive Assistant (Remote)

Virtual Executive Assistant (Remote) Work Mode: Remote As a Virtual Executive Assistant, your primary responsibility is to provide high-level administrative support to executives and leadership teams. Your role is essential in managing schedules, coordinating communications, organizing meetings, and ensuring daily operations run smoothly and efficiently. You will play a key part in maintaining organization, improving productivity, and supporting important business decisions. Your professionalism, attention to detail, and ability to manage multiple priorities will contribute directly to the success of both our leadership team and the organization as a whole. Job Responsibilities: 1) Calendar and Communication Management Manage executive calendars, including scheduling meetings, appointments, and reminders Handle incoming emails and communications, prioritizing and responding when appropriate Maintain clear and professional communication on behalf of executives Coordinate internal and external correspondence 2) Task and Workflow Coordination Track tasks, deadlines, and priorities to ensure timely completion Organize and follow up on action items from meetings and communications Assist in managing day-to-day administrative workflows Ensure all activities are properly documented and tracked 3) Meeting and Travel Support Coordinate meeting logistics including agendas, materials, and virtual setup Take notes during meetings and distribute summaries or action items Arrange travel plans, accommodations, and itineraries when required Ensure all scheduling aligns with executive priorities 4) Documentation and Administrative Support Prepare, format, and organize documents, reports, and presentations Maintain organized digital files and records Assist with data entry and information management tasks Ensure documentation is accurate and easily accessible Required Qualifications: Strong verbal and written communication skills in English Previous administrative, executive assistant, or coordination experience preferred Excellent organizational and time management abilities High level of discretion and professionalism when handling sensitive information Ability to multitask and manage competing priorities Comfortable using digital tools, calendars, and collaboration platforms Strong attention to detail and problem-solving skills Self-motivated and able to work independently in a remote environment Adaptable and responsive to changing priorities Benefits Package: Competitive compensation based on experience Performance-based incentives and recognition Flexible remote working environment Opportunities for professional growth and advancement Ongoing training and development support Collaborative and supportive team culture We are committed to creating a professional and supportive remote environment where you can grow your skills while contributing meaningfully to executive operations. Keywords: Executive assistant • Virtual assistant • Remote administration • Calendar management • Executive support • Task coordination • Meeting scheduling • Travel coordination • Document management • Communication support • Time management • Organizational skills • Remote work • Professional support • Business operations • Career growth

Provide high-level administrative support to executives by managing calendars, communications, and meeting logistics. Ensure daily operations run efficiently through task tracking, documentation, and workflow coordination.

Requires strong English communication skills and proficiency with digital collaboration tools. Previous experience in administrative or executive support is preferred, along with a high level of discretion and professionalism.

• Competitive compensation • Performance-based incentives and recognition • Flexible remote working environment • Opportunities for professional growth and advancement • Ongoing training and development support • Collaborative and supportive team culture

• Time managementPreferred
• Problem solvingPreferred
• Administrative SupportPreferred
• MultitaskingPreferred

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Communication Support
• Task Coordination
• Meeting Scheduling
• Travel Coordination
• Document Management
• Time Management
• Organizational Skills
• Remote Work
• Professional Support
• Business Operations
• Problem-solving
• Multitasking
• Digital Tool Proficiency
• Administrative Support
• Executive Support

• Administrative
• Management & Leadership
• Consulting
• Technology

Minimum experience

0+ years

Apply by

Feb 24, 2027

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Alberta, Canada

Seniority

Entry level