Architectural Project Coordinator

Job summary

Coordinate technical and administrative information, documentation workflows, project schedules, and document control across design and delivery phases. Liaise with project teams and external stakeholders, support meetings and follow-up, and ensure drawings and documents are accurate, approved, and properly distributed.

Job details

Ottawa, Ontario Salary: $60k+ depending on experience Architecture, Design & Planning Firm Hybrid work model THE OPPORTUNITY Our client is a respected, multi-office architecture and design practice seeking an Architectural Coordinator with a technical background to join their dynamic team in Ottawa. This well-established firm is known for delivering high-quality work amid a collaborative environment. *Eligible candidates must have Reliability clearance or eligibility to apply. THE ROLE In this role, you’ll work closely with project leadership and contract administration teams, playing a key part in keeping projects organized, compliant, and moving forward smoothly—from early phases through completion. What You’ll Be Doing Coordinate and circulate technical and administrative project information across all phases of design and delivery Oversee project documentation workflows, ensuring accuracy, consistency, and alignment with internal quality standards Track and manage schedules for key project milestones including RFIs, shop drawings, payment certificates, and other submissions Lead document control processes and act as a liaison between internal teams and external consultants, contractors, and clients Participate in internal project meetings, prepare meeting minutes, and follow up on action items to keep teams aligned Review, amend and archive drawings and documents, ensuring required seals and approvals are in place prior to distribution Communicate professionally and confidently with senior staff, clients, and project stakeholders What's Required Minimum 5 years of experience in similar roles = Solid understanding of the architecture and engineering consulting environment with prior experience as an architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, project coordinator or similar. Strong verbal communication skills—comfortable in meetings, one-on-one discussions, and phone conversations Excellent written communication skills, with a sharp eye for detail, editing, and quality control Advanced proficiency in Microsoft Office and the ability to produce polished reports, documents, and presentations Post-secondary education in Architecture, Engineering, or a related discipline Able to read and interpret architectural drawings done in Revit or AutoCAD Reliability clearance or eligibility to obtain French speaking is an asset, as is experience working on large complex projects What You Get In Return Work on high profile projects across Canada Flexibility, hybrid work model Excellent mentorship and support from a collaborative team Growth and advancement potential Competitive compensation What To Do Now If this opportunity aligns with your experience and career goals, please apply with your resume or email Laura Shalev at lshalev@talentsphere.ca with your resume We appreciate all applications; however, only candidates selected for further consideration will be contacted. Keywords: Architectural Technologist, architectural coordinator, project administrator, project management assistant, architectural technologist including coordination responsibilities, contract administration assistant, Ottawa, Ontario, Gatineau, Laval, TSSHP

What you’ll do

Coordinate technical and administrative information, documentation workflows, project schedules, and document control across design and delivery phases. Liaise with project teams and external stakeholders, support meetings and follow-up, and ensure drawings and documents are accurate, approved, and properly distributed.

Requirements

Requires at least five years of relevant experience in architecture or engineering consulting, post-secondary education in architecture, engineering, or a related discipline, and the ability to interpret Revit or AutoCAD drawings. Candidates need strong communication and document-quality skills, advanced Microsoft Office proficiency, and Reliability clearance or eligibility to obtain it; French and experience with large complex projects are assets.

Benefits

• Hybrid Work Model
• Mentorship and Support
• Growth and Advancement Opportunities
• Competitive Compensation

Listed skills

• Project Coordination · Preferred
• Quality Control · Preferred
• AutoCAD · Preferred
• Microsoft Office · Preferred
• written communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Document Control
• Project Documentation
• Schedule Management
• Contract Administration
• Quality Control
• Architectural Drawing Interpretation
• Revit
• AutoCAD
• Microsoft Office
• Written Communication
• Verbal Communication
• Meeting Minutes
• Stakeholder Liaison
• Report and Presentation Preparation
• Reliability Clearance

Job areas

• Art & Design
• Engineering
• Construction
• Administrative

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