Architectural Project Coordinator

Job summary

Coordinate and maintain project documentation, drawings, records, schedules, submissions, and information flow throughout design and construction. Support project managers and contract administration teams by coordinating meetings, tracking action items, reviewing deliverables, and communicating with clients, consultants, contractors, and colleagues.

Job details

Architecture Firm Toronto, Ontario Salary: $65k - 80k Work Model: Hybrid THE OPPORTUNITY An established, multi-office architecture and design firm is looking to add an Architectural Project Coordinator to its Toronto team. This is an excellent opportunity for a technically minded professional with experience in architectural project delivery, documentation, and coordination to join a collaborative practice working on a diverse portfolio of projects across Canada. This role will grow into a Project Management role and so candidates should be aspiring to that direction or already have experience in Project Management. The successful candidate will work closely with project managers, architects, and contract administration teams, helping ensure project information is organized, documentation is accurate, and deliverables are coordinated throughout the project lifecycle. Eligibility requirement: Candidates must have resided in Canada for at least the past five years. THE ROLE As Architectural Project Coordinator, you will support project teams by managing documentation, coordinating information, tracking submissions, and maintaining efficient project workflows from design through construction. This position is well suited to someone with an architectural or technical background who is highly organized, detail-oriented, and confident communicating with a range of project stakeholders. Key Responsibilities Include Coordinate the preparation, distribution, and tracking of project documentation throughout the design and construction phases. Maintain document control systems, ensuring drawings, correspondence, reports, and other project records are accurate, current, and properly archived. Monitor project schedules and submission deadlines, including RFIs, shop drawings, payment certificates, and other construction-related documentation. Coordinate communication and information flow between internal project teams, consultants, contractors, and clients. Attend project meetings, prepare meeting minutes, document decisions, and follow up on outstanding action items. Review, revise, organize, and distribute drawings and technical documents, ensuring appropriate approvals and professional seals are in place where required. Assist project leadership and contract administration staff with administrative, technical, and coordination requirements. Maintain high standards of document quality, consistency, and accuracy across project deliverables. Communicate professionally with colleagues, clients, consultants, and senior project stakeholders to help keep projects on track. What's Required At least five years of relevant experience in architectural project coordination, project administration, project management or a similar position Experience within an architecture, engineering, or multidisciplinary consulting firm. A background as an Architectural Project Coordinator, Project Manager, Project Administrator, Project Management Assistant, or in a comparable role involving project coordination. Strong verbal communication skills, with confidence participating in meetings, speaking with clients and colleagues, and handling telephone conversations professionally. Excellent written communication, proofreading, editing, and document quality-control skills. Advanced proficiency in Microsoft Office, including the ability to prepare professional reports, correspondence, presentations, and project documentation. Post-secondary education in Architecture, Architectural Technology, Engineering, or a related discipline. A minimum of five years of residence in Canada. Experience with large-scale or technically complex projects is an asset. What You Get In Return Competitive compensation starting at $65,000, depending on experience. A hybrid work arrangement offering flexibility between the office and home. The opportunity to contribute to high-profile architectural projects across Canada. A collaborative team environment with access to experienced project leaders and ongoing mentorship. Opportunities for professional development, career progression, and long-term growth. The chance to build on your technical and coordination skills within an established architecture and design practice. What To Do Now If you have a background in architectural project coordination and are looking for an opportunity to contribute to a strong project team, we would like to hear from you. Apply with your resume or contact Laura Shalev confidentially at lshalev@talentsphere.ca for more information. We appreciate all applications; however, only candidates selected for further consideration will be contacted. KEYWORDS Architectural Project Coordinator, Architectural Coordinator, Architectural Technologist, Project Coordinator, Project Administrator, Project Management Assistant, GTA, Ontario, Architecture, Design and Planning, Architecture Firm, Engineering Consulting, Toronto, Greater Toronto Area, GTA, North York, Mississauga, Brampton, Vaughan, Markham, Richmond Hill, Oakville, Burlington, Etobicoke, Scarborough, Ontario. TSSHP

What you’ll do

Coordinate and maintain project documentation, drawings, records, schedules, submissions, and information flow throughout design and construction. Support project managers and contract administration teams by coordinating meetings, tracking action items, reviewing deliverables, and communicating with clients, consultants, contractors, and colleagues.

Requirements

Requires at least five years of relevant project coordination, administration, or management experience in an architecture, engineering, or multidisciplinary consulting firm, plus post-secondary education in architecture, architectural technology, engineering, or a related discipline. Candidates must have lived in Canada for at least five years and demonstrate strong communication, document quality-control, and advanced Microsoft Office skills.

Benefits

• Hybrid Work Arrangement
• Professional Development
• Career Progression
• Mentorship

Listed skills

• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Architectural Project Coordination
• Project Documentation
• Document Control
• Project Scheduling
• Submission Tracking
• Stakeholder Communication
• Meeting Coordination
• Meeting Minutes
• Drawing Review
• Technical Document Management
• Contract Administration Support
• Proofreading and Editing
• Document Quality Control
• Microsoft Office
• Project Workflow Coordination

Job areas

• Art & Design
• Construction
• Management & Leadership
• Engineering
• Administrative

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