Tendering Coordinator

Job summary

The Tendering Coordinator is responsible for managing the full tender lifecycle, including registering opportunities, auditing packages, and assembling final submissions. They also maintain corporate content libraries, track pipeline metrics, and ensure compliance with vendor portal requirements.

Job details

About the Role: Technica Mining is currently seeking a motivated individual to join our growing team as a Tendering Coordinator, working out of our Sudbury headquarters and reporting to the Business Manager. Strong organizational and computer skills are considered assets for this role, and we encourage candidates who possess them to apply." The key responsibilities include, but are not limited to: Registering new tenders, RFPs and RFQs, and setting up folders, compliance matrices, and estimating files for each opportunity Auditing tender packages for completeness and flagging gaps to the Business Manager Preparing Go/No-Go decision packs with client, project, and bid history research Maintaining the master tender calendar and scheduling backward from submission deadlines Controlling document versions and assembling final submissions to client specifications Managing client clarification questions and submitting tenders through required channels Tracking win/loss outcomes and rates, and reporting pipeline and hit-rate metrics Maintaining vendor portal registrations (ISNetworld, Avetta, Cognibox, etc.) and prequalification submissions Tracking expiry dates for insurance, bonding, safety certifications, and jurisdictional registrations Owning Technica's tender templates and corporate content library Qualifications: Post-secondary education in business administration, project coordination, or related field, or equivalent experience Experience in tender/proposal coordination, document control, or bid administration, ideally in construction or mining Strong organizational skills with high attention to detail and accuracy Proven ability to manage multiple deadlines and shifting priorities Excellent written communication and cross-departmental coordination skills Proficiency with SharePoint, Microsoft Office, and vendor management portals Strong discretion in handling confidential client and pricing information Why Choose Technica? Working at Technica means choosing a safe environment where no one employee is more important than the other, and where we prioritize people over projects. We pride ourselves on a culture that is built on our core values of respect, integrity, courage, honesty, and humility, which guide our day-to-day operations and decisions. In addition, Technica offers a series of benefits including: Competitive salary: $65K-$95K Comprehensive benefits package including health, dental, life, and disability benefits Company matched pension plan Corporate health and Wellness Program (i.e. health risk assessments, training and nutrition plans, etc.) Opportunity to grow Company events Work-life balance For more information about Technica Mining visit our website at www.technicamining.com or follow us on social media! We thank all applicants for their interest but only those considered for an interview will be contacted. Technica Mining is committed to fostering a diverse and inclusive workplace. As part of our pledge to being an equal opportunity employer, we encourage Indigenous applicants to self-declare their Indigenous membership on their application. We value diversity and are dedicated to ensuring that Indigenous communities can meaningfully participate in the economic benefits of our shared lands. In addition, as part of our commitment to being an equal opportunity employer we welcome and encourage applications from people with disabilities. Accommodations are available upon request throughout the recruitment process from candidates with disabilities.

What you’ll do

The Tendering Coordinator is responsible for managing the full tender lifecycle, including registering opportunities, auditing packages, and assembling final submissions. They also maintain corporate content libraries, track pipeline metrics, and ensure compliance with vendor portal requirements.

Requirements

Candidates should have post-secondary education in business administration or project coordination, along with relevant experience in bid administration or document control. Strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple deadlines are essential.

Benefits

• Health insurance • Dental insurance • Life insurance • Disability benefits • Company matched pension plan • Corporate health and wellness program

Listed skills

• Attention to detail · Preferred
• Microsoft Office · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Tender coordination
• Proposal coordination
• Document control
• Bid administration
• SharePoint
• Microsoft Office
• Vendor management
• Compliance auditing
• Project coordination
• Business administration
• Data reporting
• Communication skills
• Organizational skills
• Attention to detail
• Request For Quotation (RFQ)
• Courage
• Workplace Inclusivity
• Organizational Skills
• Document Control
• Research
• Auditing
• Business Administration
• Health Risk Assessments
• Operations
• Project Coordination
• Request For Proposal
• Microsoft SharePoint
• Writing
• Scheduling
• Templates
• Coordinating
• Prioritization
• Vendor Management
• Detail Oriented
• Honesty

Job areas

• Construction
• Administrative
• Management & Leadership
• Energy
• Catering Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive