OIP Office Assistant (Work study only)

Job summary

The Office Assistant provides clerical support, manages student inquiries, and assists with the coordination of international student programming and events. They are also responsible for maintaining office organization, updating web and social media content, and performing campus errands.

Job details

Provide clerical support in the Office of International programs and assists students in a friendly and professional manner. Supports OIP programming including international student orientation, workshops, student activities and special events. Maintain a welcoming presence for students in the Office of International programs General office support, such as filing, record keeping, etc. Answer phones and transfer to appropriate staff member, distribute phone and email messages and student inquiries Complete errands around campus and in Duluth Assist with web page and social media maintenance Support Office of International Programs programming (international student orientation, student activities, education abroad fair, workshops, etc)Provide input and suggestions for Office programming and student support Design print materials and draft communication for the Office Keep office area clean and organized, organize supplies Other duties as assigned Required Qualifications Must be a current or incoming CSS student Federal work study eligibility is required. Desire to work with and for International students on campus. Computer skills Excellent communication and interpersonal skills Strong customer service orientation and the ability to interact with a wide variety of people in a friendly, professional manner Preferred Qualifications Experience with US immigration systems and/or experience living and/or studying abroad Ability to start 2 weeks before the start of the Fall semester U.S. Drivers license required with eligibility to be a college-approved driver Experience with MS Office, Google Workspace and SCT/Banner or similar integrated software system

What you’ll do

The Office Assistant provides clerical support, manages student inquiries, and assists with the coordination of international student programming and events. They are also responsible for maintaining office organization, updating web and social media content, and performing campus errands.

Requirements

Candidates must be current or incoming CSS students with Federal work study eligibility. Applicants should possess strong communication skills, computer proficiency, and a valid U.S. driver's license.

Listed skills

• Customer service · Preferred
• Google Workspace · Preferred
• interpersonal skills · Preferred
• record keeping · Preferred
• MS-Office · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Clerical support
• Communication
• Interpersonal skills
• Customer service
• Computer skills
• Record keeping
• Web page maintenance
• Social media maintenance
• Design
• MS Office
• Google Workspace
• SCT/Banner

Job areas

• Administrative
• Education
• Customer Service & Support