VP External - FYC

Job summary

Build and maintain relationships with external partners, sponsors, venues, speakers, clubs, and other groups, serving as FYC’s primary contact for external stakeholders. Manage outreach and professional correspondence, coordinate external arrangements, and maintain an organized contact database.

Job details

The VP External is responsible for building and maintaining relationships with external partners, including event venues, keynote speakers, and sponsors. They will conduct outreach, manage professional email correspondence, coordinate with relevant contacts to confirm external arrangements, and maintain an organized database of contacts that records both professional information and personal details. The VP External serves as FYC’s primary point of contact for external stakeholders and clubs. Time Commitment 8-12 hours/week (may increase leading up to events) Term of Employment November 2026 – March 2027 Main Responsibilities Connect with other groups/faculties for collaborations Cultivate relationships with corporate/community sponsors Communicate effectively with the AMS Contact various sponsors for FYC events and funding Manage professional email correspondence, outreach, follow-ups, and thank-you messages. Qualifications Strong organizational and time management skills Strong verbal and writing skills Experience in team environment Organization and record-keeping skills Willingness to take initiative Anticipated Learning Outcomes The VP External will enhance their ability to professionally communicate with many unique external organizations, both within and outside the UBC community. \n \n Application Process Submit one single PDF with Lever in the link in bio no later than November 1st, 2026 at 11:59PM PDT with the following information: A one-page resume outlining your most relevant experiences A one-page cover letter describing: Why do you want to be involved in the FYC? Why do you think you would be an excellent candidate for the role? Please save the single PDF document using the naming convention: VP_External_Lastname_Firstname.pdf Please contact Cam Liu, First Year Committee Chair, at cam.liu@cus.ca if you have any additional questions or concerns.

What you’ll do

Build and maintain relationships with external partners, sponsors, venues, speakers, clubs, and other groups, serving as FYC’s primary contact for external stakeholders. Manage outreach and professional correspondence, coordinate external arrangements, and maintain an organized contact database.

Requirements

Candidates should have strong organizational, time-management, verbal, and writing skills, along with experience working in a team environment. The role also requires strong record-keeping and a willingness to take initiative.

Listed skills

• Relationship Building · Preferred
• written communication · Preferred
• Organization · Preferred
• Time management · Preferred
• record keeping · Preferred
• Collaboration · Preferred
• Teamwork · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Relationship Building
• External Outreach
• Professional Email Communication
• Verbal Communication
• Written Communication
• Organization
• Time Management
• Record-Keeping
• Contact Database Management
• Sponsor Relations
• Collaboration
• Event Coordination
• Initiative
• Teamwork
• Database Management
• Record Keeping
• Communication
• Event Planning
• External Relations
• Proactivity
• Stakeholder Engagement
• Verbal Communication Skills
• Writing

Job areas

• Management & Leadership
• Marketing
• Administrative
• Extern
• Vice President (General)
• Managing Directors and Chief Executives
• General and Operations Managers

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