VFX Production Coordinator - Expression of Interest

Are you a Production Coordinator who is passionate about working on upcoming film, television, and advertising projects? The Embassy is hiring a Production Coordinator to join their team! About The Embassy The Embassy is a Canadian, Oscar-nominated production house, specializing in live-action production, post-production, and animation for feature films, television, and commercials. We are an independent creative studio with expertise in visual effects and production. Located in the heart of Vancouver’s Digital District, we work with global production companies, agencies and brands in film, television and advertising. Award-Winning We have crafted award-winning visual effects for the world’s most recognized brands and film franchises. Our work has received accolades including Oscar nominations and numerous VES, Cannes, D&AD, Clio & ADCC awards. About You The Embassy is seeking a highly motivated Production Coordinator to work on feature film, TV series, and commercial projects. In this role, the PC will provide administrative support to the production management team and the supervisors. Your Role Manage meetings and reviews schedules for the Production team and Supervisors; take accurate notes in reviews and meetings, and publish them on the production tracking system (Flow) as needed Coordinating with external vendors , assisting with creating bid sheets, transferring materials , receiving and ingesting materials Under the guidance of the Production Manager or the Associate VFX Producer,VFX Producer assists with schedules and track task progress for assigned artists and sequences in the production tracking system (Flow) Liaise with the Production team across sites to coordinate cross-discipline tasks, deliveries, questions, statuses, and approvals Ingest deliveries from clients and manage deliveries to clients and vendors as needed Your Qualifications 3+ years of work experience as a Production Coordinator or other similar production management roles in Visual Effects or feature animation Comprehensive knowledge of Excel and Google Suite skills Flow (formerly ShotGrid) or other production management software experience - preferred A degree in film, art, communications or a related field and/or a combination of education and experience that would be equivalent to that level of professionalism, problem-solving, and analytical skills - preferred We Offer Strong emphasis on work-life balance with standard working hours of 9am–5pm Paid lunch break Paid Sick days from day one Group benefits for eligible employees Employee Assistance Program for eligible employees Paid Float Days for eligible employees Summer and Christmas parties Centrally located office space Fully stocked kitchen with complimentary snacks and drinks Friday Happy Hour - join the team every Friday at 4pm for a casual wind-down chat over drinks The Embassy Visual Effects Inc. is an equal-opportunity employer. Please note: At this time, we are only accepting applications from those who are legally eligible to work in Canada and are currently BC residents or willing to establish BC residency for the duration of the contract.

Provide administrative support to the production management team and supervisors by managing schedules and taking accurate meeting notes. Coordinate with external vendors and track artist progress using production tracking software.

Requires 3+ years of experience as a Production Coordinator in VFX or feature animation. Proficiency in Excel, Google Suite, and production software like Flow or ShotGrid is preferred.

• Paid Lunch Break • Paid Sick Days • Group Benefits • Employee Assistance Program • Paid Float Days • Summer And Christmas Parties • Complimentary Snacks And Drinks

• Microsoft ExcelPreferred
• Vendor CoordinationPreferred

Identified from the job description. Confirm important requirements above.

• Production Coordination
• VFX Production
• Scheduling
• Note Taking
• Vendor Coordination
• Bid Sheets
• Material Ingestion
• Task Tracking
• Cross-discipline Coordination
• Excel
• Google Suite
• Flow
• ShotGrid

• Creative & Media
• Art & Design
• Administrative
• Management & Leadership

Minimum education

Bachelor’s degree

Minimum experience

3+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level