Events & Office Assistant Internship (paid)

Job summary

The intern will manage calendars, travel bookings, contract markups, and invoicing while coordinating workflows across multiple departments. They will also provide hands-on support for event production, marketing, and public relations tasks.

Job details

Events & Entertainment Administration Assistant Intern TFC Promotions (The Festival Company) Vancouver, BC Must be currently enrolled in a program. Business Administration, Business focused or Marketing/Event program preferred. About Us: We're TFC. The Festival Company. We're a female owned and operated company that genuinely strives to make the world a better place. We build world class experiences for fans from all walks of life, from Extreme Mudfest to our other brands and events, alongside the Megaphone Project, a community for women building businesses on their own terms, and the Dallas Smith Lifted Youth and Mental Health Foundation. We believe in connection and community over competition. Philanthropy is deeply rooted in everything we do, and our non-negotiable is leaving an impact in every community we serve. We're rooted in a love for connection, music, sport, entertainment, and giving back, and we believe a rising tide floats all boats. We're a small team. That means you're not fetching coffee. You're in the room, on the ground, and in the details that make our team and our company actually run. The Role: We're looking for someone to support our entire team across the board, not just one person. This is a back office, high trust role. You'll be the person keeping schedules, workflows, and day to day operations organized and running smoothly across multiple brands. What You'll Be Doing: This role is multifunctional across all departments. You'll have key tasks you own, but you'll also get exposure and hands-on learning across the business. Core responsibilities: Calendar management, including reservation and meeting setting with reminders Travel bookings Contract markups Issuing offer writing SOP management and coordination Invoicing General task management for the team, making sure everything moves through a proper workflow Team budget tracking Cross-departmental exposure: Marketing Public relations Event production Sponsorship Who You Are: •Currently enrolled in a program •Interested in growing into an assistant or coordination role •A strong understanding of general finance management •A strong communicator •Highly organized •Hospitality or sales experience is a strong asset Comfortable when the plan changes at the last minute (it will) •A doer. You'd rather ask a question and try than wait to be told exactly what to do •Based in or around Vancouver •Aligned with our values: connection and community over competition, and a genuine belief that a rising tide floats all boats Travel may be required from time to time Term: Until May 31st, 2027 (the right candidate will then be offered a summer position with the festival crew!) Initial 3-month probation Start Date: October | Through the VSF internship program Standard working hours are 9:30am to 2:30pm, Monday to Friday, with flexibility around your class schedule. 25 hours/week, with the potential for additional hours over event weeks $22/hour Why This Internship: You'll get real exposure to how a multi-brand company runs day to day, from the calendar to the contracts to the budget, across every department. Not theory. Not a shadow role. Actual work, actual responsibility, actual impact. You will also get a behind the scenes look on what its like to work in the world of events & Entertainment. If this sounds like your kind of chaos, we want to hear from you. Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

What you’ll do

The intern will manage calendars, travel bookings, contract markups, and invoicing while coordinating workflows across multiple departments. They will also provide hands-on support for event production, marketing, and public relations tasks.

Requirements

Candidates must be currently enrolled in a business, marketing, or event-related program and possess strong organizational and communication skills. Proficiency in Microsoft Office and the ability to adapt to changing plans are essential for this role.

Listed skills

• Organization · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Microsoft Office · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar management
• Travel bookings
• Contract markups
• SOP management
• Invoicing
• Budget tracking
• Microsoft Office
• Communication
• Organization
• Multi-tasking
• Event production
• Marketing
• Public relations
• Sponsorship
• Finance management

Job areas

• Administrative
• Marketing
• Hospitality
• Management & Leadership
• Finance & Accounting