Recruitment Assistant, Physicians (Internal Only)

Job summary

The Recruitment Assistant supports the physician recruitment team by maintaining databases, organizing licensing and immigration paperwork, and tracking candidate progress. They also serve as a primary point of contact for candidates and partners, providing excellent customer service via email and telephone.

Job details

OPPORTUNITY: HEABC has a vacancy for a Recruitment Assistant in our Health Match BC, Physician Recruitment team. The Recruitment Assistant is often the first point of contact for many of our candidates and external partners and is heavily relied upon to provide excellent customer service in the form of email and telephone communications. The Recruitment Assistant is responsible for supporting the day-to-day work of a Recruitment Consultant, including maintenance of the Health Match BC database and filing systems, assisting in the collection and organization of licensing and immigration paperwork, tracking candidates’ progress throughout the recruitment lifecycle and responding to general inquiries from stakeholders and interested applicants. Knowledge of healthcare recruitment is preferred; experience working in a team-based environment and delivering excellent customer service is essential. Required Education, Skills and Experience: Successful completion of grade twelve (12) supplemented by human resources or business training and three years’ recent, related experience or a combination of education, training and experience. Strong interpersonal and communication skills are essential, as well as strong customer service skills with applied experience in patiently and effectively dealing with a diverse range of people from a variety of countries in a pleasant and professional manner. Ability to prioritize work and complete assignments in a manner that efficiently utilizes resources and optimizes departmental efficiency. Ability to apply discretion in dealing with personal and confidential documentation. Ability to exercise sound judgment and follow processes and procedures. Ability to operate computer equipment, type at 50 w.p.m. and be proficient in Microsoft Office Suite. Must demonstrate a high degree of accuracy and attention to detail. This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work. Salary Range: $49,445 to $64,896 Typical Hiring Range: $49,445 to $61,806 In determining salary, HEABC considers many factors including the successful candidate’s skillset and experience as well as internal equity. The final salary offer will be at HEABC’s sole discretion and presented as part of a competitive total compensation package. HOW TO APPLY: If you’re looking for a fulfilling and challenging career within a dynamic organization, please submit a cover letter and resume outlining your experience at: https://healthemployersassociationofbc.bamboohr.com/jobs/ At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care. HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age. We wish to thank all applicants for their interest and effort in applying; however, only those candidates selected for an interview will be contacted. #LI-DNI

What you’ll do

The Recruitment Assistant supports the physician recruitment team by maintaining databases, organizing licensing and immigration paperwork, and tracking candidate progress. They also serve as a primary point of contact for candidates and partners, providing excellent customer service via email and telephone.

Requirements

Candidates must have completed grade twelve supplemented by human resources or business training, along with three years of recent, related experience. Proficiency in Microsoft Office, strong communication skills, and the ability to handle confidential documentation with discretion are essential.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Healthcare recruitment
• Customer service
• Database maintenance
• Filing systems
• Licensing paperwork
• Immigration paperwork
• Communication skills
• Interpersonal skills
• Microsoft Office Suite
• Attention to detail
• Data entry
• Time management
• Confidentiality
• Professionalism
• Reconciliation
• Customer Service
• Communication
• Labor Relations
• Microsoft Office
• Collections
• Filing
• Prioritization
• Detail Oriented

Job areas

• Human Resources
• Healthcare
• Administrative
• Customer Service & Support
• Government & Public Sector
• Recruitment Assistant
• Physician Assistant
• Medical Assistants
• Physician Assistants