Commercial Litigation Legal Administrative Assistant

Job summary

Support a busy commercial litigation practice by preparing and managing legal documents, correspondence, calendars, files, deadlines, billing, and mail. Coordinate examinations for discovery and trial dates, communicate professionally, and balance competing priorities while providing administrative support to lawyers.

Job details

Singleton Urquhart Reynolds Vogel LLP is a Canadian law firm with offices in Vancouver and Toronto. We are recognized for our work in construction and infrastructure, commercial litigation, insurance, real estate, and business law. Our collaborative approach allows us to deliver practical, creative, and cost-effective solutions to clients, many of whom have trusted us for decades. Singleton Reynolds is seeking an experienced legal administrative professional to join our Commercial Litigation Department in our Toronto office. The successful candidate will work closely with a team of lawyers and will play an integral role in supporting a busy litigation practice. This position involves preparing, drafting, editing, and formatting correspondence, legal documents, reports, forms, and spreadsheets. Responsibilities include maintaining calendars, scheduling appointments, managing bring-forward systems, opening and closing files, arranging examinations for discovery and trial dates, completing time entries and billings, processing incoming and outgoing mail, managing a high volume of correspondence, monitoring deadlines and limitation dates, and providing clear, concise, and professional communication both verbally and in writing. The role also requires balancing competing priorities while supporting a demanding practice and performing other related administrative duties as required. The ideal candidate will have 5+ years of experience as a Legal Administrative Assistant, preferably within a commercial litigation practice. Experience with arbitrations and alternative dispute resolution processes is considered an asset. Candidates should have superior organizational and document management skills, exceptional attention to detail, advanced technical aptitude, and strong knowledge of Microsoft Word, Excel, Outlook, case management software, time-tracking software, CaseLines, and ACL. A thorough understanding of litigation procedures, court rules, and the Rules of Civil Procedure is essential. The successful candidate will demonstrate excellent time management and communication skills, a strong work ethic, sound business judgment, and the ability to handle confidential information with discretion. The ability to work both independently and collaboratively, deliver outstanding client service, maintain a high degree of accuracy, and thrive in a fast-paced, deadline-driven environment is critical to success in this role. Singleton Reynolds offers a competitive salary and comprehensive benefits package, along with opportunities for professional development and career growth. Employees have access to a matching RRSP program, fitness subsidy, wellness days, annual education and tuition allowance, and a variety of firm social events. Qualified candidates are invited to submit their application through our careers portal at: https://singleton.bamboohr.com/careers/100 We thank all applicants for their interest; however, only those selected for an interview will be contacted. Singleton Reynolds is committed to fostering an inclusive, equitable, and diverse workplace. We welcome applications from all qualified candidates, including members of underrepresented groups, and are committed to supporting equality, diversity, and inclusion throughout the employment lifecycle, including recruitment, retention, and advancement. No Agencies or Recruiters Please.

What you’ll do

Support a busy commercial litigation practice by preparing and managing legal documents, correspondence, calendars, files, deadlines, billing, and mail. Coordinate examinations for discovery and trial dates, communicate professionally, and balance competing priorities while providing administrative support to lawyers.

Requirements

Candidates should have at least five years of legal administrative assistant experience, preferably in commercial litigation, and a thorough understanding of litigation procedures, court rules, and the Rules of Civil Procedure. Strong organizational, document management, technical, communication, and time management skills are required, along with proficiency in Microsoft Office, case management and time-tracking software, CaseLines, and ACL.

Benefits

• Matching RRSP Program • Fitness Subsidy • Wellness Days • Annual Education and Tuition Allowance • Firm Social Events • Comprehensive Benefits Package

Listed skills

• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• scheduling · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Document Preparation
• Legal Document Drafting and Editing
• Calendar Management
• Scheduling
• File Management
• Billing and Time Entry
• Deadline and Limitation Date Monitoring
• Litigation Procedures
• Court Rules
• Rules of Civil Procedure
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• CaseLines
• ACL
• Document Management

Job areas

• Legal
• Administrative