Intermediate Legal Administrative Assistant

Job summary

The role involves coordinating meetings, managing client files, and preparing a high volume of legal documents and correspondence. Additionally, the assistant is responsible for setting court dates, conducting conflict checks, and maintaining electronic filing systems.

Job details

Canada’s National Specialty Insurance Firm Dolden Wallace Folick LLP (“Dolden”) is a high performance law firm that practices insurance related litigation throughout Canada, with a focus on claims emanating from specialty lines of insurance. Our goal is to be the law firm of choice for insurers and their Canadian based litigation claims. Dolden has repeatedly been recognized as one of the top Insurance Defence firms in Canada, with offices in Vancouver, Kelowna, Calgary, Toronto, Guelph and Halifax. We are committed to encouraging diversity, equity, and inclusion in all aspects of our work and for each partner, employee and client to feel included and respected. We strive to attract, retain and promote employees who are the best at what they do and who reflect the diversity of the communities where we live and work, particularly for those who have been historically excluded from, and under-represented in, the practice of law. We offer a dynamic, challenging and collaborative work environment that provides you with the opportunity to make decisions and influence results. If you are interested in making your mark and contributing to the overall success of our team, this is a perfect time to apply. Our firm continues to grow, so we are currently searching for three (3) Intermediate Legal Administrative Assistants to join our Toronto office. The Ideal Candidates Will Have Exceptional attention to detail and is adept at setting priorities Strong grammatical skills, including punctuation and proofreading Effective communication skills both written and verbal Organization and time management skills The capability to be an energetic self-starter who initiates and anticipates needs A passion for providing superior client service The ability to creatively solve problems, make decisions, facilitate and manage deadlines The dexterity to remain calm under pressure The aptitude to work both independently and within a team The capability to work full-time Monday to Friday, 35 hours per week The availability to work in the office a minimum of two (2) days per week Responsibilities Coordinate, manage and schedule meetings and appointments Draft, format, review and send communications Open and close client files Conduct searches and conflict checks Update and maintain client/matter lists Prepare a high volume of legal documents and correspondence Set court dates and discoveries and communicate with registries Organize documents for court Maintain an efficient file management and BF system Create litigation budgets Perform a wide variety of support duties including but not limited to arranging couriers, faxing, scanning, photocopying and maintaining a paper and electronic filing system Other duties as assigned Qualifications A graduate from a recognized Legal Administration Assistant and/or Law Clerk program In-depth knowledge of legal principles and practices A minimum of eight (8) years litigation experience, preferably in insurance defence Exceptional technical skills with Microsoft Office Demonstrated ability using electronic file management systems, preferably iManage Knowledge of Elite 3E We offer a competitive compensation and benefits package, which includes: Firm paid extended health, dental, AD&D benefits Life & Disability insurance Paid sick and personal days Employee Assistance Program RRSP matching program Fitness benefit The Firm Also Offers Professional Development & Continuing Education Firm mentoring programs A work life balance The opportunity to grow your career Firm Social events Employment service awards A flexible schedule A hybrid work environment To join our team, please send your cover letter and resume to: Heather Walker CPHR Director of HR & Operations careers@dolden.com We thank all applicants for their interest in our firm, however, only those persons selected for an interview will be contacted. No phone calls please. No agencies or recruiters please.

What you’ll do

The role involves coordinating meetings, managing client files, and preparing a high volume of legal documents and correspondence. Additionally, the assistant is responsible for setting court dates, conducting conflict checks, and maintaining electronic filing systems.

Requirements

Candidates must be graduates of a recognized Legal Administration Assistant or Law Clerk program with at least eight years of litigation experience, preferably in insurance defence. Proficiency in Microsoft Office, iManage, and Elite 3E is required.

Benefits

• Extended Health • Dental • AD&D Benefits • Life Insurance • Disability Insurance • Paid Sick Days • Paid Personal Days • Employee Assistance Program • RRSP Matching Program • Fitness Benefit • Professional Development • Continuing Education • Mentoring Programs • Social Events • Employment Service Awards

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Budgeting · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Administration
• Litigation Support
• Microsoft Office
• iManage
• Elite 3E
• File Management
• Court Scheduling
• Conflict Checks
• Proofreading
• Time Management
• Client Service
• Legal Drafting
• Budgeting
• Organization
• Communication
• Problem Solving

Job areas

• Legal
• Administrative