Legal Assistant (Corporate Services Department)

Job summary

The role involves drafting and amending legal documentation, preparing corporate minute books, and maintaining lawyer files. Additionally, the assistant handles administrative tasks including accounting, billing, and general office duties.

Job details

Why become an Fogler, Rubinoff ("FR") team member? At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program. All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more. We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party. We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture. Job Description Our firm has an immediate opening for a Legal Assistant in our Corporate Services Department (CSD). Reporting to the Manager of CSD this position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team. Duties And Responsibilities Draft and amend legal documentation and correspondence through general instruction, standard format or dictation; Prepare corporate minute books, agreements, and all related support documentation as required; Maintain lawyer files/records system; Providing backup coverage for others; Handle administrative details, including accounting, opening and closing files, docketing, billing, etc.; and Perform routine clerical and general office duties as required. Qualifications Minimum of 3 years' experience as a Legal Assistant; Legal Administration or Law Clerk Diploma preferred; Knowledge and understanding of business and legal terminology, and knowledge of corporate law considered an asset; Administrative, organizational and time management skills; Strong computer skills, including but not limited to Word and Outlook, and Corporate Database and Aderant Accounting software considered an asset; Strong written and oral communication skills; Strong research and problem solving skills; Detail oriented, hardworking and self-motivated; Ability to work independently with minimal supervision from Manager and Law Clerks, and possesses a team player attitude; and Professional demeanor with the ability to interact and effectively communicate with individuals at all levels. Want to join our FR team? Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted. Fogler, Rubinoff LLP is an equal opportunity employer committed to fostering an inclusive, diverse, and respectful workplace. We welcome and encourage applications from individuals of all backgrounds, including First Nations, Inuit and Métis peoples, people with disabilities, members of racialized communities, and people who identify as women and/or LGBTQ2S+. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process. Compensation The expected annual salary range for this position is $50,000.00-$60,000.00. Compensation will be determined based on a variety of factors, including the successful candidate’s experience, skills, qualifications, and job-related knowledge. We are committed to equitable and competitive compensation that aligns with internal salary structures and external market benchmarks. This posting is for an existing vacancy. Please forward your resume to: hrdepartment@foglers.com No Agencies or Recruiters Please.

What you’ll do

The role involves drafting and amending legal documentation, preparing corporate minute books, and maintaining lawyer files. Additionally, the assistant handles administrative tasks including accounting, billing, and general office duties.

Requirements

Candidates must have at least 3 years of experience as a Legal Assistant and strong computer skills. A Legal Administration or Law Clerk Diploma and knowledge of corporate law are preferred.

Benefits

• Extended health • Dental • Flex health care spending • Disability insurance • Employee and Family Assistance Program • Annual fitness allowance • RRSP matching program • Flexible working schedules • Paid Personal Time Off • Volunteer time • Paid Birthday • Moving Day • Milestone Anniversary Bonus • FRecognition program • Complimentary on-site breakfast and snacks • Annual events

Listed skills

• Time management · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Detail-oriented · Preferred
• Microsoft Word · Preferred
• Billing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Drafting
• Corporate Minute Books
• File Management
• Billing
• Docketing
• Time Management
• Microsoft Word
• Microsoft Outlook
• Corporate Database
• Aderant Accounting
• Written Communication
• Oral Communication
• Research
• Problem Solving
• Organization
• Detail Oriented

Job areas

• Legal
• Administrative