Secretary

Job summary

Provides administrative and secretarial support to hospital programs and committees. Responsible for general office and reception duties while serving as the primary point of contact for assigned programs.

Job details

Provides administrative and secretarial support to hospital programs and committees. The Secretary is responsible for performing general office and reception duties, ensuring the smooth operation of the program on a daily basis. This role also serves as the primary point of contact for the assigned program. Qualifications Completion of OSSD or equivalent Office Administration or equivalent College certification and/or diploma OR relevant combination of education, training and experience (minimum experience two years full-time secretarial or clerical experience in a medical environment) Excellent communication, organization, problem solving, and customer relation skills, with the ability to relate to persons with mental illness Excellent time management skills with the ability to prioritize and meet firm deadlines High level of initiative, judgment and adaptability Commitment to continuous learning and quality improvement Proficiency in latest versions of standard office software applications including Microsoft Word, Excel, Outlook, PowerPoint, Meditech or other patient registration/booking system, Internet Explorer Typing speed 40 words per minute minimum Dictatyping skills An understanding of basic financial and mathematical concepts Ability to work independently and with multiple interruptions Ability to function as a member of a team and work cooperatively with team member Language Requirements Bilingual (French/English) is mandatory. English level A- is mandatory in oral comprehension, expression, reading, and writing. French level A- is mandatory in oral comprehension and expression.

What you’ll do

Provides administrative and secretarial support to hospital programs and committees. Responsible for general office and reception duties while serving as the primary point of contact for assigned programs.

Requirements

Requires a high school diploma or college certification in office administration and at least two years of clerical experience in a medical environment. Mandatory bilingual proficiency in English and French is required.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Reception
• Communication
• Organization
• Problem Solving
• Customer Relations
• Time Management
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Meditech
• Typing
• Dictatyping
• Financial Concepts
• Bilingual English/French

Job areas

• Administrative
• Healthcare
• Customer Service & Support