Accounts Payable Processor

Job summary

Process, code, review, and route vendor invoices for approval, reconcile vendor statements, and prepare scheduled payment runs. Maintain accurate accounts payable records and supporting documents, manage correspondence, and work with vendors and internal teams to resolve discrepancies and outstanding approvals.

Job details

Description Accounts Payable Processor Location: Dartmouth, Nova Scotia Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m. Position Overview We are currently seeking an organized, detail-oriented Accounts Payable Processor to join our Finance team in Dartmouth, NS. Reporting to the Accounts Payable Manager, the successful candidate will support the day-to-day accounts payable function by ensuring invoices are accurately processed, properly coded, appropriately approved, and paid according to established schedules. This role is well suited to someone who enjoys working in a fast-paced environment, managing multiple priorities, and collaborating with internal departments and external vendors. The ideal candidate takes ownership of their work, communicates effectively, and understands the importance of accuracy, efficiency, and timely follow-through. Key Responsibilities Invoice Processing: Receive, review, code, and process vendor invoices through established document management and approval workflows, ensuring accuracy and compliance with internal procedures. Vendor Statement Reconciliation: Reconcile vendor statements against accounts payable records, identify missing invoices or discrepancies, and follow up to ensure outstanding items are resolved. Payment Processing: Prepare and process scheduled payment runs in accordance with established payment terms, internal controls, and company procedures. Invoice and Email Management: Monitor incoming invoices and accounts payable correspondence, ensuring items are reviewed, prioritized, and directed to the appropriate individuals for timely action. General Ledger Coding: Apply accurate general ledger coding to invoices and maintain consistency with established accounting practices. Document Management: Review, organize, and process supporting documentation to maintain accurate records and support an efficient invoice processing workflow. Vendor and Internal Communication: Respond to inquiries professionally and work collaboratively with vendors and internal departments to resolve invoice discrepancies, payment questions, and outstanding approvals. Accuracy and Compliance: Maintain complete and accurate accounts payable records while following established procedures, deadlines, and internal controls. Team Support: Assist with other accounts payable and finance-related duties as required to support the team's overall objectives. Qualifications And Experience Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Excellent attention to detail and a commitment to accuracy. Strong numerical aptitude and confidence working with financial information and accounting systems. Effective written and verbal communication skills. A proactive, team-oriented approach with a willingness to learn and adapt to changing priorities. Ability to work independently while contributing to a collaborative team environment. Previous accounts payable, accounting, or finance administration experience is considered an asset. Experience in the transportation industry is considered an asset. What You Bring To The Team You are dependable, organized, and motivated to deliver accurate work in a deadline-driven environment. You take pride in following tasks through to completion, communicating professionally, and contributing to a team that values efficiency, accountability, and continuous improvement. If you are looking to build your experience with a growing, family-owned transportation organization, we encourage you to apply and become part of the Seaboard Transport Group team.

What you’ll do

Process, code, review, and route vendor invoices for approval, reconcile vendor statements, and prepare scheduled payment runs. Maintain accurate accounts payable records and supporting documents, manage correspondence, and work with vendors and internal teams to resolve discrepancies and outstanding approvals.

Requirements

The role calls for strong organizational skills, attention to detail, numerical aptitude, and effective written and verbal communication. Candidates should be able to manage deadlines and multiple priorities, work independently and collaboratively, and adapt to changing needs; prior accounts payable, accounting, finance administration, or transportation experience is an asset.

Listed skills

• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred
• Payment Processing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Invoice Processing
• Accounts Payable
• Vendor Statement Reconciliation
• Payment Processing
• General Ledger Coding
• Document Management
• Financial Recordkeeping
• Attention To Detail
• Organization
• Numerical Aptitude
• Written Communication
• Verbal Communication
• Deadline Management
• Vendor Relations
• Internal Collaboration
• Prioritization

Job areas

• Finance & Accounting
• Administrative
• Transportation
• Logistics

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