Administrative Coordinator II

Job summary

The Administrative Coordinator II manages administrative processes, coordinates documentation, and serves as a liaison between departments. They are responsible for handling confidential records and ensuring smooth operational workflow through effective stakeholder coordination.

Job details

Work Schedule Standard (Mon-Fri) Environmental Conditions Office, Warehouse Job Description As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. DESCRIPTION: Join our team at Thermo Fisher Scientific as an Administrative Services Coordinator II, where you'll contribute to operational excellence across multiple business functions. You'll manage administrative processes, coordinate documentation, and serve as a liaison between departments while upholding our mission of enabling customers to make the world healthier, cleaner, and safer. In this position, you'll handle confidential records, process critical documentation, coordinate with internal and external stakeholders, and ensure smooth operational workflow through attention to detail and organizational skills. REQUIREMENTS: • 1 year of administrative experience in a professional environment • Preferred Fields of Study: business, sciences, or related field • Professional certifications in administrative services or relevant areas valued • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Strong attention to detail and exceptional organizational skills • Excellent written and verbal communication abilities • Ability to handle confidential information with discretion • Experience with document control and records management • Strong multitasking capabilities and time management skills • Proven ability to work independently and as part of a team • Customer service orientation with excellent interpersonal skills • Ability to prioritize and manage multiple deadlines • Experience with enterprise software systems preferred • Knowledge of GMP and regulatory compliance beneficial • Physical ability to lift up to 20 pounds occasionally • Flexibility to adjust work schedules as needed • Additional language abilities valued Compensation The estimated annualized pay range for this position in Ontario is $36,400.00–$54,550.00.

What you’ll do

The Administrative Coordinator II manages administrative processes, coordinates documentation, and serves as a liaison between departments. They are responsible for handling confidential records and ensuring smooth operational workflow through effective stakeholder coordination.

Requirements

Candidates must have at least one year of administrative experience in a professional environment and proficiency in Microsoft Office Suite. Preferred qualifications include a background in business or sciences and knowledge of GMP and regulatory compliance.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• written communication · Preferred
• Regulatory Compliance · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred
• Prioritization · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative processes
• Documentation coordination
• Microsoft Office Suite
• Attention to detail
• Organizational skills
• Written communication
• Verbal communication
• Confidentiality
• Document control
• Records management
• Multitasking
• Time management
• Customer service
• Interpersonal skills
• Prioritization
• Regulatory compliance
• Workflow Management
• Organizational Skills
• Document Control
• Lifting Ability
• Administrative Functions
• Microsoft Excel
• Good Manufacturing Practices
• Customer Service
• Regulatory Compliance
• Records Management
• Warehousing
• Interpersonal Communications
• Microsoft Outlook
• Microsoft Office
• Operational Excellence
• Microsoft PowerPoint
• Time Management
• Verbal Communication Skills
• Enterprise Application Software
• Detail Oriented

Job areas

• Administrative
• Manufacturing
• Science & Research
• Customer Service & Support
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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