Contract Billing Administrator - Scarborough , ON

Job summary

The role involves maintaining electronic contract tracking and ensuring branch compliance through collaboration with local coordinators. Key tasks include processing bonds, insurance certificates, and generating detailed contract reports.

Job details

What you will be doing: Maintain Electronic Contract Tracking in relation to new, existing, and potential contracts Ensure Canadian branch compliance by collaborating with local coordinators in a timely manner Prepare and process electronic and hard copy bonds and/or insurance certificates as needed May be required to track, research, and communicate new tenders to the appropriate branch. Update prequalification information Coordinate third-party claims internally Validate sales incentive plans Assist with contract audit requests Provide detailed contract information to branches as required Complete daily, weekly, monthly, and yearly reports Perform other duties as assigned What do you bring: A minimum of 2 years of relevant experience Post-secondary education in the contract administrative field would be considered an asset Excellent interpersonal skills with proven ability to establish rapport and maintain relationships Demonstrated ability to adhere to deadlines and achieve goals and objectives Proven ability to work in a fast paced, high-volume environment, coupled by the ability to work collaboratively on a timely basis Strong problem-solving skills Must be proficient in Excel and data entry Ability to multitask, organize, and manage competing priorities What we offer: Total compensation range $50,000 to $75,000 Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care Bonus plans for all positions Wellness Program TK Elevator is an equal opportunity employer and committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, age, or any other protected status required by applicable law. This posting is for a current existing vacancy within our organization. We are actively seeking qualified candidates to fill this open position. If you are interviewed for this position, we will advise you within 45 days of the interview as to whether or not you were successful in obtaining the position. Information submitted as part of the job application process will be kept on file for 3 years from the date of submission in accordance with legislative requirements. As part of our recruitment process, TK Elevator may use AI tools to assist in screening candidates and evaluating candidate qualifications. All final hiring decisions are made by either the hiring manager or the recruitment team What Makes Us Special At TK Elevator, we offer more than just a job, we offer a place to grow, thrive, and make an impact. Here’s what you can look forward to: Competitive Compensation: Competitive and market-aligned compensation in a technically exciting, stable, and sustainable industry. Continuous Development: Structured onboarding, continuous learning, and development programs designed to support your growth. Work-life balance: Sustainable ways of working supported by policies and working models aligned with local practices and business needs. A culture that moves people: Open communication, mutual respect, and an inclusive environment where everyone feels valued and empowered. Empowered Work Environment: Flat hierarchies, approachable leadership, and the freedom to innovate and make an impact from day one. Ready to move beyond? Apply online today! Please note: We only consider applications submitted through our online system. Diversity & Inclusion Statement: At TKE, diversity drives innovation. We encourage applicants of all backgrounds, identities, and experiences to join us. TKE – Move Beyond Who We Are TK Elevator (TKE) is a world-leading innovator in vertical transportation and urban mobility. From engineering and installation to maintenance and digital transformation, we support all mobility systems, elevators, escalators, walkways, stairlifts and boarding bridges on any platform, at any time. With digital platforms like AGILE and the IoT platform MAX, we enable smarter, safer urban movement.With more that 50,000 employees, and 1,000+ global support centers, we are moved by what moves people. TKE – Move Beyond.

What you’ll do

The role involves maintaining electronic contract tracking and ensuring branch compliance through collaboration with local coordinators. Key tasks include processing bonds, insurance certificates, and generating detailed contract reports.

Requirements

Candidates need at least 2 years of relevant experience and proficiency in Excel and data entry. Post-secondary education in contract administration is considered an asset.

Benefits

• Company pension • Dental care • Disability insurance • Employee assistance program • Extended health care • Life insurance • On-site parking • Paid time off • Vision care • Bonus plans • Wellness Program

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Compliance · Preferred
• Microsoft Excel · Preferred
• Reporting · Preferred
• Multitasking · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract Tracking
• Compliance
• Bond Processing
• Insurance Certificates
• Prequalification
• Claims Coordination
• Sales Incentive Validation
• Contract Auditing
• Reporting
• Excel
• Data Entry
• Multitasking
• Problem Solving
• Interpersonal Skills
• Time Management

Job areas

• Administrative
• Finance & Accounting
• Construction
• Manufacturing
• Transportation