Human Resources Assistant

Job summary

The HR Assistant provides confidential administrative and operational support to the Director of Human Resources, including project tracking, meeting coordination, and communications. They also assist with payroll reminders, employee engagement initiatives, and the maintenance of HR records and project files.

Job details

The Tla’amin Nation is a modern, forward-thinking, self-governing nation located on the beautiful upper Sunshine Coast (qathet Region). Position Summary Job Type: Full-time, permanent Hours of Work: 8:30am – 4:30pm, Monday to Friday Reports to: Director of Human Resources Department: Human Resources Working with the HR team, the HR Assistant provides confidential administrative and operational support primarily to the Director of Human Resources. The position supports the Director with HR projects, communications, meetings, presentations, training coordination, employee activities, project tracking, and other administrative priorities to support the effective operation of the HR department. Key Responsibilities Performs all duties and responsibilities in accordance with Tla’amin policies, standards, practices, and procedures as directed by the Director of Human Resources. Maintains confidentiality as required pertaining to Citizens, clients, employees, and general matters of the Nation. Provides administrative and coordination support to the Director of Human Resources, including scheduling, meetings, correspondence, presentations, reports, and follow-up. Prepares and updates PowerPoint presentations, briefing materials, spreadsheets, reports, and other documents for the Director. Maintains and updates Monday.com boards and other HR project tracking tools and follows up on outstanding items and deadlines. Assists the Director with research and coordination of HR training, conferences, workshops, webinars, and professional development opportunities. Supports the development of HR learning and development activities, as required. Assists with drafting the HR newsletter, HR contribution for Nehmotl, employee communications, HR announcements, and employee spotlight materials. Sends payroll reminder emails to all staff and supervisors and provides administrative support for HR and Payroll communications. Provides administrative support for Health & Safety activities, communications, and action-item tracking. Serves as a member of the Social Committee and assists with coordinating staff activities, events, employee engagement, and recognition initiatives. Assists with planning and coordinating Christmas/holiday staff activities and approved employee gifts. Assists with preparing materials and coordinating meetings for the Director, including internal and external meetings. Supports HR projects and initiatives and coordinates follow-up with HR team members and other departments as directed by the Director. Maintains organized and confidential HR records, project files, and administrative documents. Works collaboratively with the HR team and other departments to support HR plans, programs, and department goals. Provides administrative backup to the HR team as required. Other duties as assigned by the Director of Human Resources. Qualifications Training, Education, Experience Grade 12 education, with post-secondary education and/or a certificate in Human Resources, Business Administration, or a related field preferred. Minimum 1–2 years of experience working in a Human Resources environment required. Experience providing administrative support to a manager, director, or senior HR professional is preferred. Experience handling confidential employee and HR information. Experience with BambooHR, applicant tracking systems (ATS), Monday.com, learning management systems (LMS), or other HR technology is an asset. Experience preparing presentations, communications, newsletters, or HR materials is an asset. An equivalent combination of education and experience will be considered. Prior experience working with Tla’amin Nation or other Indigenous governments or organizations is an asset. Acceptable Police Information Check with Vulnerable Sector Check prior to employment. Knowledge, Skills, Abilities Knowledge of HR practices, processes, terminology, and administrative procedures. Knowledge and/or experience working within the Tla’amin Nation government structure and with Tla’amin people and Indigenous communities. Demonstrated ability to handle sensitive and highly confidential information with discretion and maintain confidentiality at all times. Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities and deadlines. Strong written and verbal communication skills, with the ability to communicate effectively with employees, managers, community members, departments, and external contacts. Intermediate to advanced proficiency in Microsoft Office 365, including Excel, Word, Outlook, PowerPoint, and Teams. Strong office administration, document formatting, filing, research, presentation, and coordination skills. Ability to assist with the development of professional presentations, HR communications, and other materials, combining strong technology skills with attention to design and presentation. Ability to work independently, take initiative, prioritize tasks, and provide proactive administrative support to the Director. Ability to build and maintain positive and respectful working relationships with employees, managers, community members, departments, and external contacts. Strong cultural sensitivity and demonstrated respect for Tla’amin Nation culture, traditions, values, and protocols. Working Conditions Work is performed primarily in an office environment. Occasional travel to attend meetings, training, conferences, or staff activities is required. Occasional flexibility outside regular working hours may be required to support approved staff events or meetings. How to Apply Please apply online by sending your resume and cover letter to: https://tlaaminfirst.bamboohr.com/careers/341 OR drop-off/mail to Attention: Human Resources Department, Tla’amin Nation, 4779 Klahanie Rd, qathet, BC, V8A 0C4 This posting will be open until filled. *We thank all applicants for their interest, however only those shortlisted will be contacted.

What you’ll do

The HR Assistant provides confidential administrative and operational support to the Director of Human Resources, including project tracking, meeting coordination, and communications. They also assist with payroll reminders, employee engagement initiatives, and the maintenance of HR records and project files.

Requirements

Candidates should have a Grade 12 education with a preference for post-secondary education or a certificate in Human Resources or Business Administration. A minimum of 1–2 years of experience in an HR environment is required, along with proficiency in Microsoft Office 365.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human Resources
• Administrative Support
• Confidentiality
• Project Tracking
• Microsoft Office 365
• Communication
• Time Management
• Organizational Skills
• Data Entry
• Meeting Coordination
• Research
• Payroll Support
• Employee Engagement
• Document Formatting
• Attention To Detail
• Employee Communications
• Training Coordination
• Microsoft 365
• Human Resource Planning
• Office Administration
• Monday.com
• Newsletters
• Planning
• Microsoft Excel
• Applicant Tracking Systems
• Business Administration
• Spreadsheets
• Learning Management Systems
• Web Conferencing
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Proactivity
• Verbal Communication Skills
• Scheduling
• Coordinating
• Filing
• Prioritization
• Project Files
• Cultural Sensitivity
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Government & Public Sector
• Human Resources Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping