Data Entry Clerk (Accounts Payable)

Job summary

The Data Entry Clerk is responsible for entering invoices into the financial system and running related transaction reports. They also assist in identifying errors, filing documents, and performing general administrative tasks to support the Accounts Payable department.

Job details

About Toronto Community Housing Corporation Toronto Community Housing Corporation (“TCHC”) is the largest social housing provider in Canada and the second largest in North America. We are wholly owned by the City of Toronto and operate in a non-profit manner. TCHC provides homes to over 41,000 low and moderate-income households in 88 of Toronto's neighbourhoods, with 93,000 tenants from many different backgrounds with a diversity in age, education, language, mental and physical ability, religion, ethnicity and race. We are an essential part of the City of Toronto's fabric and social system. Our over 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work. Vacancy Type: Full-time Temporary Salary/Hourly Range: $31.20 - $34.04 Work Details (Days/Hours): Monday – Friday 35 hours per week Hybrid Eligible Yes Affiliation: CUPE Local 79 Division and Department Finance – Accounts Payable Location: 35 Carl Hall Road, Toronto Number of Vacancies: 1 Contract Length Until December 17, 2027 Existing/New Job: Existing Grade: TCHC 3 Vacancy Status Existing Candidate List or Eligibility List: Candidate List What we offer In addition to competitive wages and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including: Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities; Three weeks paid annual vacation days, increasing with years of service; Defined benefit pension plan with OMERS, includes 100-per-cent employer matching; Health and dental benefits; Employee and family assistance program; Maternity and parental leave top up (93% of base salary); Training and development programs including tuition reimbursement of $1500 per calendar year; Fitness membership discount; Make a difference We are currently searching for a dedicated and passionate individual to join our family at Toronto Community Housing! As a Data Entry Clerk, you’ll utilize your high attention to detail to contribute to the ongoing efforts of Toronto Community Housing to improve the neighborhoods and lives of residents of Toronto. Reporting to the Manager, Accounts Payable, this position will provide data entry into the TCHC’s Financial System (HoMES / Yardi), and run related transaction reports. What you'll do Sorts and distributes incoming invoices Enters invoices into TCH’s Financial System (HoMES / Yardi) Reviews source documents to determine input requirements Identifies errors or omissions of information such as HST registration number, order numbers, etc. and brings in to the attention of the Supervisor Compares report totals to control tape totals to ensure that all documents have been processed and accurately keyed; corrects data as necessary Runs related financial reports from HoMes Meets work deadlines as established by Supervisor Files related documents Assists the Supervisor in retrieval of information from systems Data entry of other miscellaneous documents Faxes, photocopies and mails invoices and batch reports Performs other tasks as assigned What you'll need Knowledge of best practices in processing financial data Knowledge of computer operations and terminology used in conducting queries, retrieving information and resolving basic system problems Proficient, advanced and accurate data entry skills Information screening skills to identify meaningful information for input to provide effective statistical reports Ability to organize and prioritize a heavy and constant workload and meet deadlines with conflicting priorities Filing skills to file a variety of reports and documents in filing systems. Effective written and oral communication skills to report and discuss errors and omissions in source documents Ability to perform detailed computations and calculations Good interpersonal skills with the ability to meet and interact with staff in an efficient diplomatic manner Knowledge of Excel and Word What’s next Once you apply, we’ll review your resume and contact you if your skills and experience match the qualifications for the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks. Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles. Thank you for your interest in Toronto Community Housing We recognize that people bring experience and talent that goes beyond the technical skills and requirements of a job. If you possess similar experience that is close to what we’ve included in the job postings below, we encourage you to consider applying. We strongly believe that diverse experience, transferable skills, and passion are key! Once you have submitted your application successfully, you will receive a confirmation email. We encourage you to check out our careers page often, as new opportunities become available on a regular basis. Our commitment to equity, diversity and inclusion We are committed to providing equal opportunity to all employees and strive to create a diverse workplace that reflects the cultural mosaic of our great city and the communities we serve. We recognize the value that comes from different viewpoints, unique experiences and diverse perspectives of our employees, who bring fresh, new ideas to our business. Diversity plays a key role in our ability to deliver on our mission to provide clean, safe, well-maintained, affordable homes for tenants. TCHC is committed to diversity and inclusion within its community and encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, 2SLGBTQ+ persons, and others who can help us provide vibrant communities and make our city a great place to live. In an effort to ensure access to information for people with disabilities, we have noticed that some screen readers do not function properly with our job portal. If you are a person with a disability and are experiencing issues with our job portal and would like access to our job postings in an alternative format, please email your request to our People and Culture Division at accessibility.hr@torontohousing.ca. Accessibility for applicants Toronto Community Housing is committed to equity in employment. Our goal is a diverse, inclusive, and barrier-free workplace that reflects the communities we serve. We will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005, and Toronto Community Housing’s Accessibility Policy. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to our People & Culture department at Accessibility.HR@torontohousing.ca or call our accessible accommodations line at (416) 981 - 4119. Please refer to the job requisition number when you contact us. We use AI technology through the use of pre-screening questions to assist in the screening process.

What you’ll do

The Data Entry Clerk is responsible for entering invoices into the financial system and running related transaction reports. They also assist in identifying errors, filing documents, and performing general administrative tasks to support the Accounts Payable department.

Requirements

Candidates must possess advanced and accurate data entry skills along with proficiency in Excel and Word. Strong organizational abilities and knowledge of financial data processing best practices are required to manage workloads and meet deadlines.

Benefits

• Defined benefit pension plan
• Health benefits
• Dental benefits
• Employee and family assistance program
• Maternity and parental leave top up
• Tuition reimbursement
• Fitness membership discount
• Paid annual vacation

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Accounts payable
• Financial reporting
• Invoice processing
• Attention to detail
• Excel
• Word
• System queries
• Information screening
• Record keeping
• Communication skills
• Problem solving
• Time management
• Mathematical computation
• Interpersonal skills
• Statistical Reporting
• Computer Operations
• Ability To Meet Deadlines
• Diplomacy
• Yardi (Property Management Software)
• Microsoft Excel
• Accounts Payable
• Textiles
• Training And Development
• Data Entry
• Disabilities
• Finance
• Financial Systems
• Financial Data
• Financial Statements
• Interpersonal Communications
• Invoicing
• Screen Reader
• Transferable Skills Analysis
• Verbal Communication Skills
• Filing
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Government & Public Sector
• Data & Analytics
• Accounts Payable Data Entry Clerk
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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