Executive Administrative Assistant

Job summary

Manage executive calendars, travel, meetings, correspondence, presentations, and board or investor materials. Handle expenses, filing, stakeholder communications, and front-office support while protecting confidential information.

Job details

Our client is a Vancouver-based, publicly listed precious metals development company advancing a large, wholly owned gold-silver project in British Columbia through feasibility, permitting, and continued exploration. The company is in an active growth phase, which makes this an exciting time to join. About the Role We’re looking for a polished, proactive Executive Assistant to support members of the executive team three days a week from the company’s downtown Vancouver head office. You’ll be a trusted right hand to senior leaders: managing their calendars, coordinating travel and meetings, preparing materials, and anticipating needs before they arise. This role suits someone who thrives on variety, takes initiative, and handles confidential information with complete discretion. Why Apply? Competitive hourly rate of $26–$30/hour Consistent Monday–Wednesday schedule that supports work-life balance Direct exposure to the executive team of a growing public company Central downtown Vancouver location, close to transit What You’ll Be Doing Manage complex, frequently changing executive calendars, prioritizing commitments and coordinating across time zones Arrange domestic and international travel, including flights, accommodations, and detailed itineraries Prepare, format, and proofread correspondence, presentations, reports, and board or investor materials Coordinate internal and external meetings, including agendas, room bookings, set-up, and follow-up on action items Act as a professional point of contact for executives with investors, partners, and external stakeholders Process expense reports and help with invoice coding in coordination with the accounting team Maintain organized, accurate electronic and physical filing systems, including confidential records Support the front office as needed, greeting visitors and handling incoming calls What You Bring 2+ years of experience as an Executive Assistant or in a senior administrative role supporting executives Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint) Excellent written and verbal communication skills, with a professional, approachable manner Exceptional organizational skills and the ability to manage competing priorities with attention to detail Proven discretion and sound judgment when handling confidential and sensitive information Experience in a publicly listed company, or in mining or resources, is an asset

What you’ll do

Manage executive calendars, travel, meetings, correspondence, presentations, and board or investor materials. Handle expenses, filing, stakeholder communications, and front-office support while protecting confidential information.

Requirements

Requires at least two years of executive assistant or senior administrative experience supporting executives, proficiency in Microsoft 365, and strong communication and organizational skills. Candidates should demonstrate discretion, sound judgment, and the ability to manage competing priorities; public-company or mining and resources experience is an asset.

Listed skills

• written communication · Preferred
• Organization · Preferred
• Microsoft 365 · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Calendar Management
• Travel Coordination
• Meeting Coordination
• Microsoft 365
• Outlook
• Word
• Excel
• PowerPoint
• Written Communication
• Verbal Communication
• Organization
• Prioritization
• Attention To Detail
• Confidentiality
• Discretion
• Expense Reporting

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting

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