Supply Secretaries

Trillium Lakelands District School Board I Invites Applications For Supply Secretaries Posting: #OCT - 2025 - 2026 - 303 Location: Muskoka Area The Supply Secretarial position is responsible for assisting in the Secretarial and Clerical duties of the School Office during an absence or vacancy within the school office. Assist in supporting Educational and Student Programs. School Office Secretary job tasks include Data Entry, Duplicating, Receiving, Recording of paperwork and Filing. Collect and count money for a variety of school; i.e food days, fundraising etc. Assist with Board Payment Approval Forms, Data entry of Teacher's Budgets', Purchase Orders, preparation of School Accounts, Will distribute incoming mail, parcels and ordered supplies received at the school. Keep and maintain records of the school Petty Cash Fund. The school Secretary will perform Reception duties, answering internal and external phone calls, greet visitors coming into the school and provide information or direction according to the school (district) guidelines. Assist with the contacting of parents by phone concerning students absenteeism, accidents and illness. Administer medication to students and apply any First Aid as required. The Supply Secretarial positions are on-call and are temporary positions only. Qualifications Required A Secondary School Graduation Diploma plus additional training courses in Computer Operation and software programs. Related Secretarial experience required: a minimum is 6 months. Demonstrated computer knowledge with practical experience on multi-screen database systems, Microsoft Office and Google Suite. Possess excellent confidentiality, discretion, maturity and tact skills. Working knowledge of bookkeeping and budgeting. Self-motivated and an ability to work with minimum supervision. Demonstrated ability to communicate and work effectively with community member, parents, staff and student both in person and on the phone is absolutely essential. Hours of Work: Up to 7 hrs per day Monday to Friday during the school y ear Rate of Pay: $26.38 per hour up to $29.01 per hour Applications outlining your experience and qualifications must be sent in either pdf or .docx format and to the attention of HRS Staffing Office - Support Staff Quote job #OCT-2025-2026-303 - Muskoka Area A clear and current Vulnerable Sector Check is a mandatory requirement for all Supply positions with the TLDSB. The Trillium Lakelands District School Board would like to thank all respondents. However, only those selected for an interview will be contacted. Interviews are conducted on an as-needed basis throughout the school year. Resumes will be retained on file for six months. Trillium Lakelands District School Board is committed to equitable hiring practices and upholding the values of equity, diversity and inclusion. To assist the Board in reflecting the communities we serve, we encourage and welcome applications from candidates with diverse backgrounds, and/or lived experiences who may be a member of a marginalized group. The Trillium Lakelands District School Board complies with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process, please advise the Human Resources Services Department. If you require this information in an accessible format, please contact the TLDSB Communication Service Department at: [email protected]

The Supply Secretary provides clerical and administrative support to the school office during staff absences. Key duties include data entry, financial record keeping, reception tasks, and providing basic first aid to students.

Candidates must have a secondary school diploma and at least 6 months of related secretarial experience. Proficiency in Microsoft Office, Google Suite, and a clear Vulnerable Sector Check are mandatory.

• First AidPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Data Entry
• Bookkeeping
• Budgeting
• Microsoft Office
• Google Suite
• Reception
• First Aid
• Confidentiality
• Communication
• Filing
• Multi-screen database systems

• Administrative
• Education
• Government & Public Sector

Minimum education

High school

Minimum experience

0+ years

Apply by

Aug 23, 2026

Posting language

English

Working hours

35 hours per week

Seniority

Entry level