Accounting Associate

Job summary

Process and reconcile accounts payable and receivable, support payroll and general ledger activities, and maintain accurate financial records and documentation. Prepare monthly reports and reconciliations, communicate with vendors and clients, and provide cross-functional accounting support while upholding internal controls and confidentiality.

Job details

Job Title: Accounting Associate Employer: 'Na̱mǥis First Nation Location: Alert Bay, BC Employment type: Full Time _ on-site Salary: Level 11, $25.21 per hour to $29.32 per hour, commensurate with experience Reports to: Comptroller Number of Positions: Two (2) Posting closes: Until filled About The Role The Accounting Associate plays an important operational role within the Finance Department, supporting accurate, timely, and well‑organized financial administration for 'Na̱mǥis First Nation. Reporting to the Comptroller, this position provides cross‑functional coverage across Accounts Payable, Accounts Receivable, Payroll, and General Ledger reconciliation. The role is designed to be flexible and responsive: you will be trained in multiple accounting functions and assigned responsibilities based on departmental needs, ensuring continuity of service and strong internal controls. This position is ideal for someone who is detail‑oriented, adaptable, and committed to maintaining high standards of financial accuracy. The Accounting Associate supports daily processing, monthly reconciliations, vendor and client communications, and the preparation of financial documentation to support reliable reporting and compliance. As part of a collaborative finance team, you will help ensure that financial information is complete, organized, and aligned with Nation policies, supporting transparent and accountable financial operations. The successful candidate will bring strong organizational skills, sound judgment, and a willingness to learn and rotate through different accounting functions. This role offers an opportunity to grow your technical skills, contribute to a purpose‑driven organization, and support the financial health and sustainability of 'Na̱mǥis First Nation. Key Responsibilities B. General Ledger Reconciliations Skills and Experience Accounts Payable and Accounts Receivables Accounts Payable/ Receivable reconciliations Monthly Vendors reconciliations. Identifying unrecorded transactions Follow up with the vendors to obtain the invoices. Ensure all unrecorded invoices are recorded in Adagio. Provide monthly detailed, aged vendor summary reports for the monthly accounts payable. Scanning invoices into the A/P module. Daily filing of invoices and payment batches. Assist in the processing of payables by verifying the validity, authorization and correctness when required. When required, filing of invoices and payment batches. Matching invoices to purchase orders. Ensure all voided cheques are maintained separately as required. Processing and reconciling monthly client statements, sending out statements of account Ensuring a high standard of client/customer service to the membership, staff, vendors, government agencies and other stakeholders Staff travel reimbursements and to provide related assistance to meet operational needs from time to time Back-up for payable processing (honoraria, travel, contracts, staff claims, petty cash & others) Any ad-hoc duties required to fulfil the accounting and reporting requirements Completing the monthly expense-related financial report files and reconciliations GST reconciliations and arranging supporting documents for tax return filing Travel expenses and C&C Honoraria schedules and reconciliations Reconciling fixed assets and working in progress ledgers Assist in bank account reconciliation-related documentation Any ad-hoc duties required to fulfil the accounting and reporting requirements Minimum 2 years of progressive experience in an accounting or finance department, with exposure to accounts payable, accounts receivable, or general ledger reconciliation. Demonstrated ability to work effectively as part of a collaborative finance team, contributing to shared deadlines and departmental priorities. Strong interpersonal skills, with the ability to work respectfully and productively with colleagues, vendors, community members, and external agencies. Excellent organizational and time‑management skills, with the ability to manage multiple tasks, maintain accuracy, and meet monthly reporting timelines. Clear and professional communication skills, both written and verbal. Proficiency with Microsoft Excel and Word, including comfort with spreadsheets, data entry, and basic analysis. Solid computer literacy and willingness to learn new systems, including Adagio and other financial software. Demonstrated attention to detail, accuracy, and commitment to maintaining strong internal controls. Ability to maintain confidentiality, exercise sound judgment, and uphold ethical standards in all financial processes. Education Enrollment in, or completion of, a post‑secondary program in Accounting, Finance, or a related discipline (Diploma, Degree, CPA, ACCA, or equivalent). Completion of an accounting, payroll, or bookkeeping certificate or diploma is considered an asset. Ability to work with minimal supervision, demonstrating initiative, reliability, and accountability in daily tasks. Proven ability to learn quickly, adapt to changing priorities, and rotate between accounting functions as required. Demonstrated (strong) work ethic, trustworthiness, and commitment to supporting accurate and transparent financial operations. What We Offer: Relocation and/or housing support may be provided. A collaborative, purpose-driven work environment. Group Health Benefits and Pension Plan. The opportunity to make a direct, lasting impact on the health and sustainability of a vibrant Indigenous community. How To Apply Please submit the following: your resume; a brief cover letter describing your interest; and Applications may be submitted by email to humanresources@namgis.bc.ca or delivered to the Administration Office at 49 Atli Street P.O. Box 210 Alert Bay, BC V0N 1A0. We thank all applicants for their interest; only shortlisted candidates will be contacted. Proudly powered by Trimark People Solutions — delivering managed HR services across Western Canada. For more information, visit www.trimarkps.ca.

What you’ll do

Process and reconcile accounts payable and receivable, support payroll and general ledger activities, and maintain accurate financial records and documentation. Prepare monthly reports and reconciliations, communicate with vendors and clients, and provide cross-functional accounting support while upholding internal controls and confidentiality.

Requirements

Applicants need at least two years of progressive accounting or finance experience, exposure to accounts payable, accounts receivable, or general ledger reconciliation, and proficiency with Excel and Word. A post-secondary accounting, finance, or related program is required or in progress; strong organization, communication, accuracy, confidentiality, and adaptability are also expected.

Benefits

• Relocation Support
• Housing Support
• Group Health Benefits
• Pension Plan

Listed skills

• Accounts receivable · Preferred
• Payroll · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Data entry · Preferred
• Attention to detail · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• General Ledger Reconciliation
• Vendor Reconciliation
• Client Statement Processing
• Payroll
• Bank Reconciliation
• GST Reconciliation
• Fixed Asset Reconciliation
• Financial Reporting
• Microsoft Excel
• Microsoft Word
• Adagio
• Data Entry
• Attention to Detail
• Time Management

Job areas

• Finance & Accounting
• Administrative

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