Executive Administrator

Job summary

Provide high-level administrative and executive support, including complex calendar management and office operations. Handle financial tasks such as accounts payable, receivable, and reconciliations using QuickBooks.

Job details

TSG Staffing Services is currently recruiting for an EXECUTIVE ADMINISTRATOR for a Fort McMurray area-based opportunity to work in an office environment. Job Description: Provide high-level administrative support to the executive team in a fast-paced, high-pressure environment Manage complex calendars, coordinate meetings, and prioritize shifting executive demands with discretion and efficiency Support office operations, including reception coverage, visitor coordination, mail distribution, supply management, boardroom scheduling, and other various duties Handle accounts payable and receivable functions, including invoice processing, expense tracking, and reconciliations using QuickBooks Maintain electronic and hard copy filing system Perform data entry and scan documents Prepare and modify documents, including correspondence, reports, drafts, memos and email Job Requirements: 3+ years of administrative experience Experience working in a unionized environment is a strong asset Hands-on experience with QuickBooks (AP/AR, reconciliations) is required Proficient in Microsoft Office programs, including Word, Excel, Outlook and PowerPoint Excellent organizational skills and the ability to deliver consistent and reliable results High level of discretion, professionalism, and emotional intelligence when dealing with sensitive information and workplace dynamics Excellent communication skills – written and verbal Pay rates or salaries will be based on experience and current market standards. Only selected candidates will be contacted.

What you’ll do

Provide high-level administrative and executive support, including complex calendar management and office operations. Handle financial tasks such as accounts payable, receivable, and reconciliations using QuickBooks.

Requirements

Requires 3+ years of administrative experience and proficiency in Microsoft Office and QuickBooks. Experience in a unionized environment and strong communication skills are highly valued.

Listed skills

• written communication · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Calendar Management
• QuickBooks
• Accounts Payable
• Accounts Receivable
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Office Operations
• Data Entry
• Written Communication
• Verbal Communication
• Organizational Skills
• Emotional Intelligence
• Discretion

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership

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