Onboarding Specialist

Job summary

Coordinate contractor onboarding by confirming contract details, guiding candidates through required documentation and checks, processing contracts, and maintaining candidate and client records. Support payroll and reporting requests, resolve onboarding issues, process contract changes and terminations, and help recover company and client assets.

Job details

Onboarding Specialist About Tundra Technical Solutions Since 2004, Tundra’s mission to become the world’s number one choice for top talent has been relentless. As we thrive in dynamic markets like North America, the UK, Ireland, and Asia, our commitment to global growth has set us apart as a visionary leader in talent recruitment and total talent management. We challenge norms, exceed expectations, and are dedicated to sourcing top-tier talent for some of the world’s most renowned brands. Our pioneering approach to Direct Source Curation consistently ranks us among North America’s fastest-growing and largest staffing organizations. In the previous year, LinkedIn recognized Tundra as the Diversity Champion in the staffing industry and praised us as the most engaging recruitment brand on the platform. Why Choose Tundra? People-Centric Culture – being in the business of people, we ensure our Associates work in an environment where they can deliver results and have professional success. Continued Professional Development – tailored learning and development courses to support your career growth at Tundra. Endless Growth Opportunities – the success of Tundra has been built on internal progression across the organization. Social Responsibility – at Tundra, we pride ourselves in our ability to influence change, whether it be the work from the DEIB Council, give-back initiatives, or our green programs. Rewards and Perks – Competitive health and financial benefits, Associate events, recognition programs, and employee loyalty programs are a few of the perks available at Tundra. Join Our Team We are on the hunt for talented individuals passionate about a results-driven career and committed to providing exceptional service to our clients and candidates. The Role: The Onboarding Specialist is responsible for completing a variety of tasks to enable successful onboarding of contractors with Tundra’s clients. Communicate and confirm key contract facts with payrollees including hourly rate expectations (some negotiation may be required), availability and contractor status (T4, sole proprietor or incorporated consultant) Provide written and verbal instructions to payrollees on completing all necessary onboarding documentation, such as background checks forms, employment verification forms and reference checks forms Process all forms in a timely fashion to meet aggressive client start date timelines and ensure Tundra’s adherence to all client due diligence requirements Work with candidates and clients to address any issues uncovered during background check processing Update and maintain candidate profile information in Tundra’s databases and client databases to ensure timely payment processing Create and issue employment contracts to payrollees and answer any questions/respond to any change requests, sign back fully executed contracts Provide verbal and written instructions to payrollees on time entry, invoicing, and general payroll related issues Assist with various internal and client reporting requests and respond to contractor and client requests including early terminations, contract extensions and pay/bill rate changes Process ongoing system updates and terminations as required Assist with recovering client as well as internal assets upon completion of assignment and/or termination Who You Are Computer acumen with common MS Office programs (Excel, Word) Self-motivation coupled with a desire to learn and grow Advanced verbal and written communication skills Proven time management and organizational skills Strong attention to detail and ability to obtain a high level of organization College diploma or university degree The salary range that the employer in good faith reasonably expects to pay for this position is $40,000 – $42,000. Our benefits offering includes medical, dental, vision, and retirement benefits. This post is for an existing vacancy. We use artificial intelligence tools to help our recruiters screen and assess talent. These tools do not replace human decision making in the process. At Tundra, we are dedicated to building an inclusive and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly match every qualification in the job description, we encourage you to apply anyway. You may be the right candidate for this or other roles within the organization. Not interested in this position, but do you know somebody who might be? Check out our Referral Reward Program , referrals are a big secret behind our success. As always, we’re on the lookout for great people. We know that you know great people. Click on ‘Tell a Friend’ option to refer a friend.

What you’ll do

Coordinate contractor onboarding by confirming contract details, guiding candidates through required documentation and checks, processing contracts, and maintaining candidate and client records. Support payroll and reporting requests, resolve onboarding issues, process contract changes and terminations, and help recover company and client assets.

Requirements

Applicants should have a college diploma or university degree, proficiency with common Microsoft Office programs such as Excel and Word, and strong verbal and written communication skills. The role also requires self-motivation, a willingness to learn, effective time management and organization, and close attention to detail.

Benefits

• Medical Benefits
• Dental Benefits
• Vision Benefits
• Retirement Benefits
• Professional Development
• Employee Events
• Recognition Programs
• Employee Loyalty Programs

Listed skills

• Time management · Preferred
• Customer service · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• data management · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Excel
• Microsoft Word
• Verbal Communication
• Written Communication
• Time Management
• Organization
• Attention to Detail
• Contract Administration
• Onboarding
• Background Check Processing
• Payroll Support
• Data Management
• Client Service
• Candidate Service

Job areas

• Human Resources
• Administrative
• Customer Service & Support

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