Administrative and Resilience Coordinator (March Of Giants)

Job summary

Coordinate front desk services, correspondence, employee inquiries, studio administration, document management, and physical security processes. Support resilience projects, emergency preparedness, health and safety compliance, and internal prevention and threat awareness training.

Job details

Company Description Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help create the unknown! Job Description As an Administrative and Resilience Coordinator at Ubisoft Montréal, you will support the studio’s day-to-day administration and resilience activities. You will report to the Studio Resilience Manager and work within established guidelines and procedures. What you’ll do: Coordinate front desk services, including answering calls and welcoming visitors; Handle the receipt and dispatch of letters, parcels and faxes; Respond to employee inquiries, resolve routine issues and complete assigned or related tasks; Provide administrative support for studio activities and manage physical and electronic documents; Coordinate physical security processes and requests; Update the office manual, documents and records; Work with team members to improve existing processes when needed; Contribute to resilience projects and support emergency response preparedness; Support health and safety activities to help the studio comply with applicable regulations; Support internal prevention and threat awareness training. Qualifications What you bring to the team: Provide attentive service to employees and visitors; Coordinate several initiatives with strong organization and careful administrative follow-up; Communicate clearly and work well with others; Draft clear, structured documents; Adapt to change and work resourcefully with limited direction; Strong communication skills in both French and English to collaborate with global teams and partners; Use Microsoft Office products; Bring basic project management knowledge as an asset.

What you’ll do

Coordinate front desk services, correspondence, employee inquiries, studio administration, document management, and physical security processes. Support resilience projects, emergency preparedness, health and safety compliance, and internal prevention and threat awareness training.

Requirements

The role requires attentive service, strong organization and administrative follow-up, clear communication, and the ability to draft structured documents and adapt with limited direction. Strong French and English skills and proficiency with Microsoft Office are required; basic project management knowledge is an asset.

Listed skills

• Project Coordination · Preferred
• Customer service · Preferred
• written communication · Preferred
• Organization · Preferred
• Microsoft Office · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Front Desk Services
• Customer Service
• Document Management
• Physical Security Coordination
• Resilience Planning
• Emergency Preparedness
• Health And Safety
• Prevention And Threat Awareness
• Process Improvement
• Project Coordination
• Written Communication
• Verbal Communication
• Organization
• Microsoft Office
• French And English

Job areas

• Administrative
• Security & Safety
• Customer Service & Support
• Management & Leadership

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