Engineering Projects Coordinator

Job summary

The Engineering Projects Coordinator will manage the administration, financial coordination, and reporting for capital projects and engineering initiatives. They will work closely with project managers and stakeholders to ensure projects are delivered safely, on schedule, and within budget.

Job details

Department: Environment, Health & SafetyEmployment Type: Full-TimePay Band: 04Requisition ID: 2169Join UFA team today!At UFA, we are more than an agricultural cooperative. We are a team of passionate people who work together to support rural communities, Canadian producers, and each other every day. We are seeking an organized, detail-oriented, and proactive Engineering Projects Coordinator to support the successful delivery of capital projects and engineering initiatives across our network. In this role, you will provide project administration, financial coordination, contract management, and reporting support throughout the project lifecycle. Reporting to the Senior Manager, Engineering, this position will work closely with Project Managers, contractors, vendors, and internal stakeholders, you will help ensure projects are delivered safely, on schedule, within budget, and in accordance with company standards. This is an ideal opportunity for a highly organized professional with experience in project coordination, procurement, capital project administration, SAP, and vendor management who enjoys working in a fast-paced environment supporting multiple concurrent projects. This position is located in Calgary, Alberta and will work a hybrid schedule. Responsibilities: Coordinate and support the planning, execution, and closeout of capital projects and engineering initiatives. Maintain project schedules, budgets, forecasts, and deliverables to support successful project execution. Administer project and vendor setup activities within SAP, including AFEs, cost centres, and purchase orders. Process invoices, goods receipts, and payment-related transactions while ensuring financial accuracy. Monitor project costs, prepare progress reports, and support forecasting and accrual activities. Coordinate permit applications and approvals required for construction and infrastructure projects. Support contract administration, vendor management, and contractor performance tracking. Facilitate project change management processes, including scope, schedule, and budget changes. Maintain accurate project documentation, records, and reporting throughout the project lifecycle. Assist with engineering and maintenance reporting, data analysis, and continuous process improvement initiatives. Qualifications: Diploma or degree in Business Administration, Accounting, Project Management, Engineering Technology, Construction Management, or a related field. Project Management certification (PMP, CAPM, or equivalent) is considered an asset. Minimum 5 years of experience in project coordination, project administration, procurement, contract management, or related disciplines. Experience supporting capital projects within engineering, construction, petroleum, utilities, infrastructure, or industrial environments. Proven ability to manage multiple priorities, timelines, and stakeholders in a fast-paced environment. Strong experience with project budgeting, forecasting, accruals, and financial reporting. Advanced SAP experience, including project administration, procurement, and vendor management processes. Proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, and Teams. Working knowledge of project controls, scheduling, document control, risk management, and change management practices. Knowledge of petroleum infrastructure, fuel handling systems, construction, or industrial projects is considered an asset. Department: Environment, Health & SafetyEmployment Type: Full-TimePay Band: 04Requisition ID: 2169

What you’ll do

The Engineering Projects Coordinator will manage the administration, financial coordination, and reporting for capital projects and engineering initiatives. They will work closely with project managers and stakeholders to ensure projects are delivered safely, on schedule, and within budget.

Requirements

Candidates must have a diploma or degree in a relevant field and at least 5 years of experience in project coordination or administration. Proficiency in SAP and strong financial reporting skills are required for this role.

Listed skills

• Project Coordination · Preferred
• Procurement · Preferred
• SAP · Preferred
• Financial Reporting · Preferred
• Budgeting · Preferred
• Forecasting · Preferred
• Microsoft Office · Preferred
• Change Management · Preferred
• Risk Management · Preferred
• Data analysis · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Administration
• Procurement
• Contract Management
• SAP
• Vendor Management
• Financial Reporting
• Budgeting
• Forecasting
• Capital Projects
• Engineering Initiatives
• Microsoft Office
• Change Management
• Document Control
• Risk Management
• Data Analysis
• Project Implementation
• Project Management
• Change Management Processes
• Invoicing
• Planning
• Timelines
• Coordinating
• Microsoft PowerPoint
• Microsoft Excel
• Continuous Improvement Process
• Detail Oriented
• Business Administration
• SAP Applications
• Construction Management
• Project Schedules
• Project Controls
• Construction
• Systems Development Life Cycle
• Financial Statements
• Scheduling
• Accounting
• Project Documentation
• Purchasing
• Progress Reporting
• Project Management Certification
• Project Management Professional Certification
• Accruals
• Certified Associate In Project Management

Job areas

• Engineering
• Administrative
• Construction
• Finance & Accounting
• Energy
• Engineering Project Coordinator
• Project Controls Manager
• Management and Organization Analysts
• Project Management Specialists

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