Procurement and Inventory Coordinator

Job summary

The Procurement and Inventory Coordinator manages purchase orders, resolves invoicing discrepancies, and maintains supplier relationships. They also analyze inventory performance, conduct cycle counts, and implement process improvements to ensure operational efficiency.

Job details

Department: Operations - AlbertaEmployment Type: Full-TimeRequisition ID: 1784Join the BarW team today!BarW Petroleum & Electric is a diverse contracting and service company supporting two major industry sectors in Alberta, B.C., Saskatchewan, NWT and Yukon, the Industrial/Commercial Electrical Industry, and the Downstream Petroleum Industry. Bar W has built a strong foundation of people, reputation, and integrity since 1988. Bar W is owned and operated by the United Farmers of Alberta since 2007. BarW is currently hiring for a Procurement & Inventory Coordinator to join our team! Reporting to the Service Manager, the Procurement & Inventory Coordinator supports procurement, inventory management, and supplier relationship activities across our Petroleum and Service Operations team. This is an exciting opportunity for a supply chain professional who thrives in a fast-paced environment and enjoys working across multiple business units to drive operational excellence, inventory accuracy, and procurement efficiency. As the Procurement & Inventory Coordinator, you will play a key role in supporting procurement activities, inventory management processes, and supplier relationships across the business. Your ability to analyze data, identify opportunities for improvement, and build strong internal partnerships will directly contribute to operational success and customer satisfaction. As BarW continues to grow across Western Canada, we are looking for a Procurement & Inventory Coordinator who wants to make a measurable impact on operational efficiency, inventory accuracy, and supply chain performance. This role offers the opportunity to work across multiple business units, influence key business decisions, and build a long-term career with a respected industry leader. This position is located in Red Deer, Alberta. Responsibilities: Create, manage, and maintain purchase orders while ensuring timely and accurate processing. Resolve vendor invoicing discrepancies and support efficient procurement workflows. Coordinate time-sensitive purchase order requirements between suppliers, operations teams, and business units. Collaborate with internal stakeholders and suppliers to meet procurement needs while identifying cost-saving opportunities and supplier optimization strategies. Maintain supplier pricing, freight costs, brokerage charges, and product master data. Analyze inventory performance across the network and provide actionable recommendations to improve inventory accuracy and availability. Support cycle count programs, inventory verification activities, and annual wall-to-wall inventory counts. Investigate inventory discrepancies, identify root causes, and recommend corrective actions. Assist with the development, implementation, and continuous improvement of inventory management procedures, governance, and best practices. Provide inventory management support, coaching, and cross-functional training to help business units improve compliance and operational performance. Monitor inventory management processes, identify areas of non-compliance, and escalate concerns when appropriate. Cross-train within procurement and inventory management functions to support business continuity. Perform other related duties as assigned. Qualifications: Diploma or Degree in Supply Chain, Business, Operations or related discipline, or equivalent experience. Equivalent combinations of education and related experience will be considered. A minimum of 2 years of procurement, inventory or supply chain experience. A minimum of 2 years experience in supply chain, procurement, inventory management, or a related field. SCMP, CIPS, or other purchasing/procurement certification is considered an asset. Experience with Microsoft Dynamics, Business Central, SAP, Oracle, NetSuite, JD Edwards, or similar ERP and inventory management platforms is considered an asset. Experience supporting multi-site inventory operations. Knowledge of petroleum, industrial, agricultural, construction, or service-based operations is considered an asset. Strong analytical, problem-solving, and decision-making capabilities. Excellent communication and relationship-building skills with the ability to influence stakeholders across multiple business units. Experience interpreting inventory data, identifying trends, and implementing process improvements. Proven ability to manage competing priorities in a dynamic environment. Strong attention to detail and commitment to accuracy. This is a safety-sensitive position. Successful candidates may be required to successfully pass the following: Drug & Alcohol Assessment Fit-for-Work Assessment Reference Checks Criminal Record Check Why work at BarW? Competitive compensation, annual incentive program and overtime eligible Employer paid benefits: health, dental, health care spending account, personal spending account (health and fitness) & more RRSP program Paid vacation Employee and family assistance program Apprenticeship & education reimbursement program Career progression with an industry leading team of experts Company/Personal safety program Employee discounts You and UFA. Let’s Grow Together. UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing. A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities. Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results. Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work. We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths. Diversity Equity, and Belonging At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact careers@ufa.com.Stay Connected Follow us on LinkedIn, Instagram, and Facebook for the latest updates. We thank all applicants for their interest. Only those selected for an interview will be contacted.

What you’ll do

The Procurement and Inventory Coordinator manages purchase orders, resolves invoicing discrepancies, and maintains supplier relationships. They also analyze inventory performance, conduct cycle counts, and implement process improvements to ensure operational efficiency.

Requirements

Candidates must have a minimum of 2 years of experience in procurement, inventory, or supply chain management. A diploma or degree in a related field is required, and proficiency with ERP systems is considered an asset.

Benefits

• Competitive compensation
• Annual incentive program
• Overtime eligible
• Health insurance
• Dental insurance
• Health care spending account
• Personal spending account
• RRSP program
• Paid vacation
• Employee and family assistance program
• Apprenticeship and education reimbursement program
• Employee discounts

Listed skills

• Procurement · Preferred
• Inventory management · Preferred
• Data analysis · Preferred
• Supply chain management · Preferred
• ERP systems · Preferred
• Problem solving · Preferred
• Communication · Preferred
• Stakeholder Management · Preferred
• Process Improvement · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Procurement
• Inventory management
• Supplier relationship management
• Data analysis
• Purchase order management
• Inventory accuracy
• Supply chain management
• ERP systems
• Cycle counting
• Problem-solving
• Communication
• Stakeholder management
• Process improvement
• Attention to detail
• Inventory verification
• Process Improvement
• Service Operations
• Business Continuity
• Mentorship
• Invoicing
• Management
• Governance
• Operations
• Problem Solving
• Workflow Management
• Operational Excellence
• Influencing Skills
• Leadership
• Decision Making
• Continuous Improvement Process
• Detail Oriented
• Relationship Building
• Economics
• Coaching
• SAP Applications
• Customer Service
• Equities
• Inventory Management
• Operational Efficiency
• Supply Chain
• Cooperation
• Business Decisions
• Business Operations
• Microsoft Dynamics 365 Business Central
• Purchasing
• Supplier Relationship Management
• Operational Performance Management
• Inventory Monitoring
• Dental Health
• Cycle Counting

Job areas

• Logistics
• Management & Leadership
• Administrative
• Energy
• Manufacturing
• Inventory Coordinator
• Procurement / Sourcing Specialist
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

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